Category: blog

Google Chrome Extensions that you really need to know

Post author By Organize na Prática Team
Post date November 25, 2020

Google Chrome is one of the most widely used browsers because it offers high-performance tools and facilities to provide its users with the best possible experience. And did you know, that one of these possibilities is the Google Chrome extensions? Thought precisely to bring more agility and practicality to your routine.

Google Chrome extensions

Google offers a wide variety of plugins and extensions to help you improve your browser experience.

In summary, a Google Chrome extension, when added, directly affects the layout and functionality of your control panel and account. In addition, offers tools that will add even more to your routine.

They were created with the purpose of facilitating use, increasing productivity, and improving the performance of its users, regardless of the purpose for which they use the tool.

To add a Google Chrome extension is very simple. We prepared a step-by-step in the next topic, check it out.

How to add a Google Chrome extension?

To add a Gmail extension is simpler than you think. You can do it in just two steps.

1. Go to the Google Chrome Webstore and search for the extension of your interest.

2. Then, just click “Add to Chrome”, then “Add extension”, and you’re done! The extension will automatically be added to your browser, ready to be used.

And now that you know what an extension is and how to add it, check out the following list of Google Chrome extensions that we have separated to help you make your routine more productive and organized.

Google chrome extensions to increase your productivity

As we have seen, Google Chrome extensions are excellent tools to improve the services already offered, which can reinforce security, optimize the organization, and even help with your marketing strategies. So, check out the extensions we’ve separated for you below.

1. Checker Plus for Gmail

This extension is ideal for those who use the computer to perform different tasks and that go beyond reading and sending e-mails. Checker Plus for Gmail will notify all new emails with pop-up windows in the lower right corner of your computer screen.

Each notification will show the first few lines of the email, so you can decide whether you need to respond immediately or whether the sender can wait.

In addition, one of the features of this extension is the easy-access panel where messages can be quickly read, deleted, and even answered. All this without having to access the Gmail page.

So, for you who need to manage more than one email at a time, this tool is extremely useful. Furthermore, it doesn’t restrict the number of accounts that can be managed simultaneously.

Checker Plus is also available for other tools like Google Calendar and Google Drive.

2. Google Chrome Extensions: BuzzSumo

This tool is ideal for those who have a blog or a website and want to gain insights into the performance of content posted on networks. Both your page and other people’s pages.

Through BuzzSumo you will be able to:

View which content is most shared;
Track your competitors and people who operate in the same market segment;
Issue reports by subject
Search for influential people who can promote your brand and more.

In this way, this extension of Google Chrome helps you to give visibility to your brand and increase your authority in your area of expertise.

3. Click&Clean

With more than 2 million users, this extension is ideal for those who don’t want to waste time erasing or cleaning general navigation data. That is, when you keep the data in your browser, it may happen that your web experience becomes slow, causing some sites not to work.

Therefore, this Google Chrome extension deletes:

Addresses entered previously;
Cached data;
Cookies;
Registration of downloads and;
Browsing history.

All this with just one click, and very quickly.

4. J2TEAM Security

J2TEAM Security - Google Chrome Extensions

Are you looking for mechanisms to increase your security on the web? So, J2TEAM Security can help you.

This Google Chrome extension protects against viruses and, at the same time, allows you to customize the list of blocked addresses on your site. This extension also guarantees real-time protection and malware blocking. As well as the possibility of including HTTPS in blogs.

In addition, J2TEAM helps to preserve your privacy on social networks, as it offers the options to hide the signs that show that you viewed a message on Facebook Messenger, for example. Or even hide how long you’ve been active in the app.

5. Google Chrome Extensions: Ghostery

Do ads on websites distract you and still decrease your productivity? Don’t worry! Ghostery came to save you on this. Because it works as an ad blocker, allowing you to browse websites without interruption.

Ideal for those who are easily distracted by the ads while doing academic research or for some professional project.

In addition, Ghostery also protects your privacy, as it “disguises” your data and blocks trackers on the websites you browse. That way, you make your web experience much more enjoyable, and you can count on an excellent performance.

6. Todoist

Do you have difficulties in organizing day-to-day tasks? Don’t worry, Todoist is a to-do list extension, and it allows you to organize your day’s activities without leaving your main Gmail box, for example.

When adding the extension, a floating window with several task list options is at the bottom of the screen.

So you can increase your productivity by adding and checking important tasks quickly. Plus, the paid version includes appointment reminders so you never miss an important appointment again.

Todoist is a super simple task list, designed to help you get organized in your routine.

Whether to follow up on important projects or simply remember to pay your rent, this extension will keep you productive at all times, allowing you to manage your tasks even offline.

7. StayFocusd

There are days when “being productive” is a harder task than it really needs to be. And it happens to everyone. After all, not everyone is productive every day. It’s up to us to understand what decreases our productivity by identifying distractions.

In that sense, the StayFocusd extension can help you stay more focused at times when you need to be productive. This is because the extension limits the amount of time you can spend on certain sites that distract you easily, helping you to stay focused on the job.

Thus, when the time limit on these sites is reached, they will be blocked and inaccessible for the rest of the day. Just have the discipline to configure and maintain the settings for a more agile and productive day.

8. Boomerang

If you work with email marketing strategy or need to send proposals constantly by email, then Boomerang is the ideal extension to help you with your tasks.

With this extension, it’s possible to schedule emails, schedule messages for later, and even organize the inbox with reminders. In addition, this tool is an excellent way to ensure the efficiency of follow-ups.

That is, request that a scent message be returned to the inbox if it’s not answered by the recipient, and do so with a few clicks and very easily.

That way, you receive a reminder and can contact you again. The extension is free, however, it’s limited to 10 monthly emails.

In conclusion, there are numerous extensions that promote improvements and add features to your browser interface and even your email, and you can choose them according to your need.

However, it’s worth mentioning that it’s not a good idea to install all extensions at the same time. After all, this attitude can cause delays in your browser. Therefore, before installing, look for the best ones, the market offers numerous options for all tastes and services.

Finally, knowledge doesn’t stop here

Do you want to increase your Productivity and Organize your Personal and Business Routine using practical routines and templates?

Moreover, what about learning the essentials components to set a productivity routine? In other words, is the same techniques that help me to increase my productivity and bring efficiency to my days.

Click here to know more about our courses!

Reference material

YouTube – Personal and Business Productivity
Zapier – How to Automate your Business and Gain Efficiency
Set a productivity routine – Google Calendar + Evernote + Calendly
Organize na Pratica – Courses

Tags extensions for productivity, Google Chrome Extensions, Google extensions, how to boost productivity, productivity

blog Productivity

Google Workspace: what is it?

Post author By Organize na Prática Team
Post date November 4, 2020

Google Workspace – formerly called G suite – is the corporate package from Google that offers great resources and tools for you to work efficiently and productively. Therefore, in this article, you will learn what is and how you can use Google Workspace to transform your personal and professional life positively. Good reading!

Google Workspace X Gmail

First, let’s understand the difference between Google Workspace and Gmail so that you can use all the features that the company offers.

Gmail is one of the most used email platforms worldwide, being available in the free and paid version (more professional). And it’s in the paid version that you can find all the features of Google Workspace.

In addition, Gmail is exclusively for email and has features similar to the professional and paid version. Being them:

Highly organized email inbox;
Spam filter;
Drive;
Schedule;
Google Docs;
Meet (videoconference application), among others.

In summary, both offer excellent tools to organize your professional and personal life in minutes. The difference is that Google Workspace offers even more possibilities. So, check out what those possibilities are in the next topic.

Google Workspace: what is it?

In summary, Google Workspace is a corporate package from Google that offers great resources and tools for you to work efficiently and productively. Formerly called “G Suite”, it now has a new look and has many features to increase the productivity of teamwork

It’s an effective tool for companies that are looking for an information technology structure to optimize company processes.

That’s a Google solution, with numerous possibilities, including the removal of ads, leaving your work environment even more professional and without distractions. In addition, it allows access to specific resources for employee management and data protection.

Right after, check out the main advantages of paying for Google Workspace services and what each plan offers.

Advantages of paying for Google Workspace

When paying for services, Google Workspace offers even more features, a more comprehensive administration panel and countless possibilities for professionals.

Not only that, it also allows the use of an email address with a personalized domain to add even more value to your brand. In addition, it offers greater storage space. That is, manage all documents, meeting minutes, company employee files all in one place.

In detail, check below all the features that each of the three plans offer.

1. Business Starter

The plan is available for $6 monthly and offers:

Corporate e-mail;
Meet (own application for videoconferences and voice calls);
Chat (for you to communicate with your team);
Shared agenda;
30 GB of Drive storage
Spreadsheets, documents and presentations;
Forms for creating surveys;
Website creator;
Keep (application for shared notes);
Currents (application to assess employee engagement and receive feedback);
24 hour support
Advanced protection program
Device management, and many more.

2. Business Standard

Available for $12 monthly. Includes the features offered in the Business Starter plan and more:

Unlimited storage or 2 TB per user;
Cloud Search (intelligent search system in G Suite);
150 participant video meetings + recording
Security and management controls
As well as the possibility of receiving audit reports to track and analyze users’ activities.

3. Business Plus

This plan is available for $18 monthly. It makes available all the resources listed in the other plans, in addition to the resources below:

Access control using a security key;
250 participant video meetings + recording, attendance tracking
5 TB cloud storage per user
Enhanced security and management controls, including Vault and advanced endpoint management
Prevention of data loss in Gmail and Drive;
Cloud Identity Premium (to manage users, devices, and applications).

4. Enterprise

Finally, this package has no set price. According to Google, it’s necessary to contact the company to verify values. Probably because it’s a package that will meet your specific demands.
In it, you will find all the resources available in the previous plan and more, such as, for example:

250 participant video meetings + recording, attendance tracking, noise cancellation, in-domain live-streaming done.
As much storage as you need to be done.
Advanced security, management, and compliance controls, including Vault, DLP, data regions, and enterprise endpoint management, and more.

Would you like to have access to all these features at a 20% discount after the 14-day trial period? Click here.

How to use Google Workspace for your business

You already know what Google Workspace is and what the features are when purchasing one of the plans. Thus, to end the presentation of this Google solution, we will list for you the advantages of using Google Workspace to control your company’s processes.

Among all the features listed throughout this article, both in the paid version and in the free version, Google Workspace offers numerous management possibilities for your company. Check it out below.

Manage the service in a practical and efficient way

In general, this solution allows you or the administrator to control all company information and everything that passes through the platform. Thus, in case it’s necessary to disconnect an employee, all that information fed, whether it’s an exchange of emails, documents and appointments, will remain within the company in a safe and effective manner.

Certainly, a beautiful tool, isn’t it?

In addition, the administrator is able to check everything that goes through the platform and analyze all the activities of the employees, being able to be attentive to any changes, and also to bonuses for team performance.

Google Workspace offers more security for your company

The Business Standard and Business Plus plans have the Vault service. That is, a service that allows the configuration of retention rules for important information, such as articles, conversations, appointments and e-mails.

This means that even if someone deletes an email manually, for example, the Vault service allows you to recover.

Share the agenda with the entire team

Google Calendar is a feature available in both the free and paid versions. However, the Google Workspace version brings even more possibilities.

With the calendar, you can share your important company commitments with your team. Similarly, it even allows you to invite team members to meetings, book appointments on the calendar so that your team can contact you, among others.

Take the opportunity to know our complete training. Click here and learn how to Organize Your Calendar Practically and Effectively using Google Calendar.

Keep your team informed about the project through videoconference

Finally, Google Workspace offers a practical and effective solution for conducting videoconferences, in addition to initiating group or individual conversations.

The proposal is to keep your team fully integrated to the company’s processes. Likewise, keep your team informed about the details and the progress of the company’s projects.

As a result, if you’ve made it this far, then you must have already chosen between the paid version and the free version to manage your business.

In addition, with the changes, it will now be possible to start a new virtual document within a chat room, with the active collaboration of the team.

Are you a professional and can’t afford a more advanced service? Don’t worry! Gmail already has many features for you to manage your activities effectively. After all, what counts are your intention to optimize your tasks.

On the other hand, if you have a team, we recommend the services of Google Workspace to make a skilled integration of the team and a more effective organization of the company, making your routine more productive and keeping all the processes and your projects at your fingertips.

Finally, what did you think about this content? Leave your opinion in the comments and share this material with your friends.

Take the opportunity to follow Organize na Pratica on Instagram, and to follow more amazing videos on the YouTube channel.

Reference material

Google Calendar – Boost your Routine using Google Calendar
YouTube – Personal and Business Productivity
Zapier – How to Automate your Business and Gain Efficiency
Organize na Pratica – Courses

Tags google workspace, productivity, what is google workspace

blog Tips

Google Docs tricks that almost nobody knows

Post author By Organize na Prática Team
Post date November 2, 2020

Google Docs is a text editor that works in the browser and brings several features and tools little known to users. In this way, we gathered in this material, 7 Google Docs tricks that can be very useful in your routine, especially for you who work frequently with the software.

In summary, Google Docs is software that offers the user the main tools to create and edit text documents, spreadsheets, and presentations without the need to install any program on their computer.

Moreover, it’s a completely free platform, and to use it just login, or create a Google account. Certainly, you already use all the tools of Google Docs, but do you know all the resources that can make your personal, professional, and academic life more practical?

With this in mind, we’ve separated 7 Google Docs tricks you need to know. Check it out below.

1. Google Drive Tricks: Create a document with a shortcut

Many people open the main Google Docs page to start creating a document. However, be aware that it’s possible to insert a shortcut in your browser – in the address bar – to further facilitate your access to a new document. For this, just:

Open Google Chrome.
Type the shortcut: doc.new, sheets.new, or slides.new.
3. Press Enter, and automatically your blank document will appear, ready to be created.

To make it even easier, save these commands to your favorites bar. That way, you will have access to the document with just one click.

The shortcut is ideal, especially when you need to make a quick note and save. After all, as soon as you start typing, the content is immediately saved to your Google account and can be checked as many times as you want through your list of documents.

2. Google Docs tricks: Recover accidentally deleted text

If you accidentally deleted some text, know that you can use the document’s version history in Google Docs to retrieve the changes. To do this, just follow the step-by-step below:

Go to the menu, and click on “File”.
Then click on “Version History” and choose the option you want.

The software will automatically show a series of versions categorized based on the number of changes made to the document. Thus, it’s possible to recover the text that you have lost by mistake.

For sure, this is one of the most amazing Google Docs tricks. Especially when the file is shared with a team.

3. Track your word count

Google Docs recently added the option to see your word count increase or decrease in real-time. This feature can help you have better control of your work. Mainly for you who need to create content, or deliver work with a maximum (or minimum) number of words.

To activate this function, just follow the step-by-step below. Check it out:

1. Go to the menu and choose “Tools”

2. Click “Word Count”.

3. Then check the “Display word count while typing” box.

4. Finally, click “OK”, and the count will automatically appear in the left corner. Other information, such as characters and page number, will also appear.

4. Create a personal dictionary

One of the Google Docs tricks that can save precious seconds of your day is the possibility to create a personal dictionary. In other words, Google Docs allows the user to include words that he usually uses in a personal dictionary, in cases where the spelling checker doesn’t recognize some terms as marks or proper names.

To add words to your personal dictionary, follow the step-by-step below:

1. Open the Google Docs document.

2. Click on “Tools”, then on “Spelling and Grammar”. Then, click on “Personal Dictionary”.

3. Type the word you want to include in your dictionary, and click “OK”. Repeat the process for each new word you want to add.

5. Google Docs tricks: Organize texts from titles

Very long text can be organized into titles and subtitles so that you can create an automatic index on the side of your Google Docs.

This makes it easy to read an important topic, without having to manually search for the topic.

To activate the index, follow the step-by-step below:

1. Format the document using the title tool, according to hierarchy.

Organize texts from titles - Google Docs Tricks

2. When finished, check that on the left side, Google Docs will automatically show the organized content, and will allow you to browse the document with just one click.

Organize texts from titles 2 - Google Docs Tricks

Very simple, isn’t it?

Certainly, this is one of the Google Docs tricks that will save you a lot of time and energy.

6. Move paragraphs in a block using the “drag and drop” tool.

Everyone knows the “drag and drop” tool available on many apps and platforms. Google Docs is no different. This command is useful to facilitate the editing of text in blocks and long text.

So when it comes to moving entire paragraphs in your document, instead of using the classic “copy and paste”, follow these steps:

Mark the paragraph you want to move.
Hold the Shift + Alt keys and use the arrow keys to move the entire position. Another alternative is to select the paragraph with the mouse. That is, hold with the left mouse button, and drag it to where you want to move it. It’s very simple. The blue line will indicate where the text will fit if you release it in a certain location. As in the image below.

7. Use the brush tool to quickly format

Last but not least, one of the great tricks of Google Docs is the formatting tool that can be used to quickly apply formatting to various selections of text.

That is, the painting tool helps to replicate a specific format for any other part of the content, in a very simple way. Check it out below:

Click on the edited text, then click the paint roller icon on the toolbar.
Finally, just select the text you want to apply the formatting to, and you’re done! The format is copied to the selected text in just two clicks.

Finally, was this article useful for you? Leave your opinion in the comments. Don’t forget to share this article with your friends on your social networks.

Take the opportunity to follow Organize na Pratica on Instagram, and to follow more amazing videos on the YouTube channel.

Reference material

YouTube Channel. – Personal and Business Productivity
Organize your Calendar Practically and Effectively using Google Calendar. – Click here to know more about it.
Organize na Pratica. – Courses

Tags Google Docs, Google Docs tips, Google Docs tricks, Google Drive

blog Evernote

Evernote Tips: save and edit images

Post author By Organize na Prática Team
Post date October 27, 2020

Evernote is considered one of the most incredible tools today. Especially for those users who want to keep their files and ideas in order. Still, not many know all the resources. With that in mind, we’ve separated this article some Evernote tips that are just awesome, check it out.

Organization and technology

Some people still prefer the old habit of taking notes in notebooks or paper notes. Or to organize your documents and images in local folders, inside other folders. But, we are in a digital age, where technological solutions have been created to make our lives much more practical.

In this sense, having a good productivity app on your computer or on your cell phone is an excellent way to make your routine more productive.

That’s why Evernote is one of the best note-taking and organizing apps today. Well, it helps you to keep your life organized, regardless of the area we are talking about. Whether in your professional, academic, and/or personal life, Evernote can handle everything.

With this in mind, we have separated some Evernote tips that are essential if you are the type of user who values practicality and a more organized routine. Check out the following tips.

Evernote Tips: notebooks and notes

If you are used to organizing yourself through folders, and within more folders, it’s high time to simplify your structure and bring more agility to your routine. That way, if you don’t know Evernote yet, click here and sign up for free.

This tool can help you easily find what you are looking for through the search tool instead of browsing through countless folders.

To exemplify: do you remember the school days, when school binders were a trend, and each partition meant a different subject?

Evernote works the same way. Within each notebook, you will include all related material. They can be handwritten or typed notes, scanned documents, attached files, images, and more.

Let’s assume that you need to archive the material that will help you with a college or work project. You can create a notebook with the name of the project, and within this notebook, you create different notes for each material, one for e-books, another for general notes. It’s also possible to include links and clippings from other sites.

Moreover, it’s ideal for organizing the links of a scientific project, for example. This avoids getting lost when making the bibliography.

You can also create a system for organizing images and documents in some cloud storage system, for example, and include links to materials as needed. If you need to send more than one link to customers or colleagues, you can include them all in a note in Evernote, and share only that note, instead of sending multiple links.

That is, you can make your Evernote a kind of portfolio or dossier. Sharing information and files has never been easier, has it?

Evernote Tips: Edit, cut, and share images

Finally, this feature will surprise you. One of Evernote’s features is the ability to edit, crop, and share images in a few minutes, within the app itself.

Let’s imagine that you are selling a car, and you need to send a photo of the car by email to a certain person who is interested. But, so that there are no problems, you want to hide your card.

You can also edit the photos to include on a shopping and sales website, and so on.

But, the question is: did you know that it’s possible to include the “blurry” effect on the license plate through the Evernote app? Yes! It’s possible, and this is just an example. Because, it’s not only possible to include this effect, but it’s also possible to write on the photo, signal some important aspect and even crop the image.

This feature is also very useful when you need to send a scanned document. That is when you need to send a document by e-mail, and you need to hide some specific information.

All this with the benefits of archiving in the app, organizing through tags and sharing, without having to take up more local space.

Do you want to learn in practice? Mauricio Aizawa recorded this Evernote resource in an amazing video lesson with free access for you. Check out the following video:

Conclusion

In conclusion, with these practical tips for organizing and editing images, we can see how the Evernote system is useful and very simple to use. Everything works through files and folders, as in your local storage, the difference is that you can count on the cloud to save space and find what you need much faster.

In addition, the tag system is very useful, and contributes to an organization better suited to your routine, making it easy to find what you need and when you need it.

Plus, you can include an internal Evernote link to link multiple notes. Ideal for large professional projects.

Finally, Knowledge doesn’t stop here

Every week we prepare free and quality content to bring more practicality to your routine. So also read:

Finally, what did you think about this content? How do you usually manage your passwords? Leave your opinion in the comments and share this material with your friends.

Take the opportunity to follow Organize na Pratica on Instagram, and to follow more amazing videos on the YouTube channel.

Reference material

Evernote Free Account – Click here to start
YouTube – Personal and Business Productivity
Set a productivity routine – Google Calendar + Evernote + Calendly
Organize na Pratica – Courses

Tags Evernote tips, how to use Evernote, organization and Evernote, organize your routine, save and edit images with Evernote

blog Evernote

Organize your routine with Evernote

Post author By Organize na Prática Team
Post date October 26, 2020

Certainly, when you invest in an organized routine, it becomes easier to work. In addition, it’s easier to understand what needs to be done and how it needs to be done. In other words, you have more control over your demands. This way, we have separated in this article some tips on how you can organize your routine using Evernote.

Organize your routine using Evernote

In summary, most people know Evernote as a note application. However, the app offers so many features that it’s possible to use creativity and dare in terms of possibilities. That way, you achieve a more productive and much more efficient routine.

What if you had a single place to organize your demands, documents, and emails? Evernote can be this tool, simple and very easy-to-use.

Evernote it’s a system for the organization of personal, professional, and organizational information, through a file of notes. In addition, it can be used for various functions. Ideal for anyone who deals with information all day and needs to organize it efficiently.

In this sense, check out the tips that we have separated for you on how you can organize your routine using Evernote. Check it out below.

Organizing dates, reminders, and formatting

With the Evernote app, you can not only organize information but also create a task list, meeting minutes, and add reminders of an event, for example. In addition, the app also allows you to enter your deadlines, dates, and more, and it’s possible to include the information in different formats, separated by:

Fonts with different shapes, sizes, and colors;
Highlights of different colors;
Bold, italic or underlined;
Checkboxes, and more.

This variety of possibilities is ideal for creating schedules, taking notes of meetings, organizing study notes, among others.

See how simple it’s. We will exemplify using the web version of Evernote. Check the step-by-step below:

Open your Evernote and log in.
Create a new blank note or from some template.

new note - organize your routine with Evernote

3. Edit using the toolbar, as shown in the image below.

Organize your study routine with Evernote

In the so-called digital age that we find ourselves in, notebooks and countless handwritten note files can be easily replaced by note apps, and cloud storage systems. Are you looking for a safe place to store all your study material?

Evernote offers this possibility for you. With it, you can attach files, record audios, take photos and even write freehand.

Don’t waste any more time trying to write down everything the teacher says. Ask for permission, and start recording lessons so that you can listen again later.

The same goes for all the notes that the teacher makes on the board. Take a picture and file in the note where all the information for the day is.

You can create a notebook for each subject. Or a notebook for each year, and several notes for each subject, categorizing them from the tags.

In the notes, you can separate by year, semester, teacher, subject, and even date, in case you need to remember any specific information passed on the day.

Then, when the exams are scheduled, or when you decide to study some subject, just use the search tool to find the materials you need to review.

To make your search easier, use a standard of tags, so you will know how to search the moment you need to review your notes.

Organize and save emails using Evernote

Finally, know that you can organize your inbox and save emails to read later. Or save emails for when you need specific information. As well as, you can categorize your emails from labels to find them easier in Evernote when you need them.

But, how is this possible?

There is an application called “Evernote Web Clipper”. It’s available for both the web version, as an extension in the browser. As for the mobile application (Android and iOS), if you use your Evernote on the mobile.

To be able to save complete emails and organize them within Evernote, just follow the step-by-step below.

On your computer:

1. Install the Evernote Web Clipper extension in your browser.

2. Open your email, and then, the email you would like to save, with important information.

3. Go to the bar where your extensions are in the browser and click on the green elephant, the Evernote icon.

4. Finally, a window will appear with options for you to choose the notebook where you want to archive your email, as well as the capture format.

On your mobile:

On the mobile version, the process works in much the same way. The difference is that, when installing the Evernote Web Clipper app, as soon as you open your email, the app’s icon will appear in the email itself.

To facilitate your learning, Mauricio Aizawa prepared a video to teach you how to organize your routine with Evernote. In this video he focuses on how to save emails from your cell phone, making your life more practical and more productive. Check it out below:

You don’t know Evernote yet, but were you interested in using the platform?

Click here and register for free!

Evernote is simple and very intuitive. There is no right way to organize, but there is your way. Do it the way that works best for you. I’m sure the gains will be in productivity and efficiency for your routine.

Finally, was this article useful for you? Leave your opinion in the comments. Don’t forget to share this article with your friends on your social networks.

Take the opportunity to follow Organize na Pratica on Instagram, and to follow more amazing videos on the YouTube channel.

Reference material

Evernote Free Account – Click here to start
YouTube – Personal and Business Productivity
Organize your Calendar Practically and Effectively using Google Calendar – Click here to know more about it.
Organize na Pratica – Courses

Tags Evernote tips, how to use Evernote, organize your routine, organize your routine with Evernote, save emails using Evernote

blog Productivity

Time management: know these techniques and streamline your routine

Post author By Organize na Prática Team
Post date October 20, 2020

Good time management can have a positive impact on your routine, helping you to become more agile and productive. In addition, it’s possible to reduce the feeling of pressure and keep tasks on schedule. With this in mind, we have prepared this material to explain everything you need to know about good time management.

Read until the end, because we will teach you 4 amazing techniques to help you optimize your routine.

How many times have you imagined how ideal it would be if the day had 48 hours? Thus, you would be able to handle all your daily tasks. But, have you ever stopped to think that the problem may be in how you manage time, and not how many hours you have in a day?

The truth is that we have enough time to complete our routine, what is missing is an appropriate way to manage this time.

According to Time Management, it is possible to organize and plan the routine and still consider unexpected events. But before we get down to business, let’s understand what time management is.

What is time management?

In short, time management is the process of organizing and planning how time should be divided between the various activities of a routine. That is, time management concerns the amount of time spent to perform your day’s task.

Good time management requires a change in the focus that is given both to activities and to the results achieved. Being busy is not synonymous with being productive.

After all, how much time and energy do you spend in a day to perform various tasks, and at the end of the day, you didn’t complete any? This is because you are probably dividing yourself between all your countless tasks, rather than focusing on one task at a time.

So, time management means:

Time spent in the right places to perform the right tasks;
Know the priorities, your obligations and work with a list of tasks;
Manage time spent in the professional environment, and also in all other areas of your life.

In other words, time management doesn’t mean finding ways to work harder, but, making the right use of the time you have.

Below are the advantages of performing good time management.

Advantages of Time Management

Now that you know the concept of time management, understand why it’s important to invest in good time management in your life. We separated a list, check it out:

Reduce stress;
Prevent surprises and increase the ability to deal with unforeseen circumstances;
Increase productivity, and consequently, the number of tasks performed;
Reduces the risks of rework when investing in a more organized routine;
More free time to dedicate to your family and your hobbies;
Less time and energy wasted;
More opportunities arise;
More time for what is really important. After all, managing time also means dedicating more time to tasks that require more attention;

Managing your own time properly, directly impacts your entire life. Its main objective is to increase productivity. That is, improving your ability to produce more, better, and in less time.

In addition, good time management helps you in making decisions, and connecting with course deadlines, giving you clarity about what needs to be done.

That way, we’ve separated incredible time management techniques so you can apply and start enjoying all these benefits today. Check it out in the next topic.

Time Management Techniques

Disorganization and procrastination are two of the great villains of time management. And to escape these obstacles, there are some techniques that can help you. We list the top 4, check it out:

1. Pomodoro technique

The Pomodoro time management technique was developed in the late 1980s by an Italian university student named Francesco Cirillo. He was looking for an effective way to increase his productivity in his studies.

For this, he used a kitchen timer in the shape of a tomato (or “Pomodoro”, in Italian), and rotated for 25 minutes, making a noise at the end of that period.

In these 25 minutes, Francesco keeps concentrated on his tasks, without any interruption, remaining 100% focused.

The technique is based on dividing the workflow into blocks of intense concentration, ensuring greater stimulation of our brain. To put the technique into practice you will need:

a stopwatch, timer, or app;
and a list of tasks.

The task list will help you to define what needs to be done in your workday or studies.

Then you will divide your time into 25-minute periods, and work with full focus, without interruptions or distractions in those periods.

When the 25-minute period ends and your alarm sounds, take a 5-minute break. During this break you can take the time to do things that are not related to the most important task, such as: taking a coffee, making a call, going to the bathroom, where it’s even worth browsing social networks (just be careful not to exceed 5 minutes)

Every 4 cycles of 30 minutes (that is, 25 minutes of activity and 5 minutes of break), take a longer break between 15 and 30 minutes to certify oxygenation in your brain, reduce stress and overload. These breaks are important to increase mental alertness.

2. GTD technique

GTD or Getting Things Done is a technique that assumes that having greater control and clarity over what you are doing allows you to achieve better results and in less time.

For this, you need to clear your mind, recording somewhere everything you need to do. It can be in an app, a physical calendar, or a whiteboard in your office. That way, your mind is free to fully focus on performing your tasks.

This technique is divided into 5 steps:

Collect: write down on a paper everything that needs to be done.
Process: analyze the degree of priority and the order in which they will be made.
Organize: separate the tasks according to the similarities between them and create an action plan.
Execute: it’s time to focus and get your hands dirty. It’s time to “Getting Things Done”.
Review: resume your work to mark what has already been done, and check if nothing important is left behind.

The idea is to make a real list, not a huge list, with tasks that you know you won’t be able to handle, even if you work 20 hours a day.

3. GUT technique or process prioritization matrix

This technique is an easy-to-use and simple to understand tool that helps in the process of prioritizing problems and internal situations.

In other words, the matrix is used to classify each problem that you consider pertinent to your routine from the point of view of gravity (of the problem), of the urgency (of solving it), and of the tendency (of it to worsen quickly or slowly).

The idea is to distribute grades from 1 to 5 for each of your demands and activities. And start with the highest grade tasks. To help you determine grades, use the following criteria:

Gravity: 5 is extremely serious, and 1 is non-serious.
Urgency: where 5 means immediate action is needed and 1 is the activity or demand for waiting.
Tendency: 5 will get worse quickly if an action is not taken and 1 nothing will happen.

4. Kanban time management method

Finally, the Kanban method consists of grouping tasks in a table, separating and sorting them by lists. At first, this method was created as a project management technique and is used in most applications like Asana, Trello, Click Up, and Pipefy, for example.

Through this method, it’s possible to be clear about which stage each part of the project is at. But, there is a simpler version of this technique that can be used to facilitate time management.

What you need to do is write each task on a card or post-it (manually or in an app) and change its place in the general board, according to its progress.

This technique is ideal for you who work with long processes, or if your activities involve several tasks. Moreover, it’s an ideal time management and organization tool.

In this general framework you can create lists such as “to do”, “in progress” and “completed”. This is the best technique to get an overview of how your progress is doing throughout the week.

In conclusion, what did you think of these techniques? Leave your comments in the comments. Don’t forget to share this content on your social networks.

Finally, what about learning the essentials components to set a productivity routine?

Click here to know more about it!

Take the opportunity to follow Organize na Pratica on Instagram, and to follow more amazing videos on the YouTube channel.

Reference material

YouTube – Personal and Business Productivity
Zapier – How to Automate your Business and Gain Efficiency
Set a productivity routine – Google Calendar + Evernote + Calendly
Organize na Pratica – Courses

Tags Pomodoro Technique, productivity, time management, time management techniques

blog Evernote

Evernote features: never more forget your passwords

Post author By Organize na Prática Team
Post date October 19, 2020

Evernote is an excellent tool for anyone who works with texts, notes, and information all the time. In addition, it offers complete resources to make your routine more productive and efficient. With that in mind, we’ve separated three incredible Evernote features to make your experience even more positive.

One of these tips even involves a powerful password management feature. This way, you will never forget your passwords again when you store them securely in Evernote. Read on to learn how.

In short, Evernote has become the favorite app for people looking for an easy-to-use, intuitive, and productivity-enhancing platform. Available for mobile phones and computers, Evernote offers the flexibility to create notes separated by notebooks. As well as include text formatted with colors, in lists or tables, with attachments or drawings and written by hand.

It also offers incredible organization and categorization features.

With that in mind, we’ve separated three tips with three Evernote features to further improve your experience with the tool. Prepare your app and have a good reading!

1. Evernote features: Organize the toolbar

Did you know that it’s possible to make Evernote usability even easier?

One of Evernote’s features is the possibility to organize that side toolbar so that it’s even more practical for you. However, this feature is only available on the desktop version (Windows or Mac).

To access this feature is very simple. Just follow the 3 steps below:

1. Open the version of the Evernote application on your desktop.

2. To open the option to customize the toolbar, right-click on the top bar. Then just click on “customize toolbar…”.

3. A screen with options will appear. To configure, just click on the icon, drag and drop on the bar to include. You can include all the tools or just the ones you use most.

2. Capture web pages with a few clicks

This resource is incredible for those who like to read articles on the web, for those who study. Or even for those who like to organize their reading routine.

Today, many companies invest in quality content (content marketing) to attract consumers and teach the public about a certain subject. As a result, content sites, which were already a reality, are increasingly being visited and used as a source of research and learning.

Many sites teach on various topics, which depending on your goals, are a real tool to complement your studies. And even new learnings to grow professionally.

As is the case with Organize in Practice. On our blog, every week, we invest in content with tips about productivity, organization, and efficiency to make your personal and professional routine more agile.

But, unfortunately, with so many activities, we don’t have time to read all the available content every time. And we often find quality material that we would like to save to read later. But, know that with Evernote it’s possible.

Through the extension of the app (Evernote Web Clipper), it’s possible to save web pages, take screenshots and even save that part of the content that is interesting for you, to review later.

Learn how to do this in 3 real easy steps:

1. Install the Evernote Web Clipper extension in your browser.

2. Open the web page you want to save the information or the entire page. Right-click, hover your mouse over the Evernote icon. Then choose the option that will suit your goal.

3. Right after, as soon as you choose, a new note will automatically be created with the captured content.

In addition, a small options screen will appear in the right corner of the screen, you can choose the option “Display in Evernote” to configure. And some related notes will appear. You can click on these notes to save the capture there, or go to the app to save and edit your new note.

With a few clicks, the content will be saved and stored for later consultation.

Certainly, this is one of the best resources, especially for you who are looking for an organization system for studies or to organize your content.

3. Evernote features: manage your passwords to never forget

Do you register on all the sites and apps that refer you? Do most of them you use or did you just stop using them because you forgot your password?

Amazon, Netflix, bank accounts, various emails, work computers, cloud systems passwords, and much more. There are so many passwords that sometimes it’s difficult to keep them in memory, mainly because each website and each service has a specific rule to include passwords such as uppercase letters, lowercase letters, a special character, and so on.

What if you had a single safe place to store your passwords, having to record only one master password? Imagine how much time you would save if you didn’t have to do, every time you forget, the password recovery process.

Evernote can also help you with this in a very simple way.

It’s possible to encrypt the information in a note to ensure security, and to prevent any person or system from breaking into your passwords. See how simple it’s in the following step-by-step:

1. This feature is only valid for the desktop version of Evernote. So, download the version on your computer. It’s available for Linux, Windows and Mac. Soon after, log in.

2. Next, create a note with the main accounts, and the main passwords that you need to remember, and save them.

3. Right after, select the password, that is, the information you want to encrypt. Right-click on the selected information and choose the option “Encrypt selected text …”.

4. Finally, just include the password you defined as the master password and select “ok”. The password will automatically be locked.

To reveal the blocked information, just click on the code, enter your unique password and your password will automatically be opened.

Very simple, isn’t it?

Learn in practice

How about learning the previous resource, in practice? Mauricio Aizawa, a productivity expert, prepared an incredible video.

Watch, apply to your routine, and never more forget your passwords.

Check out the following video:

Furthermore, knowledge doesn’t stop there. Every week we provide quality content to make your routine more productive and efficient. Thus, read more:

In conclusion, how about creating a free Evernote account?

Click here and create your Evernote account!

Finally, what did you think about this content? How do you usually manage your passwords? Leave your opinion in the comments and share this material with your friends.

Take the opportunity to follow Organize na Pratica on Instagram, and to follow more amazing videos on the YouTube channel.

Reference material

Evernote Free Account – Click here to start
YouTube – Personal and Business Productivity
Set a productivity routine – Google Calendar + Evernote + Calendly
Organize na Pratica – Courses

Tags Evernote, Evernote features, Evernote Web Clipper, how to use Evernote, tips on how to use Evernote

blog Zapier

How to automate customer feedback

Post author By Organize na Prática Team
Post date October 8, 2020

We all know that customer feedback is important to business success. But, do you have an adequate and efficient way to collect, and even automate customer feedback? This way, in this article, we will introduce you to some excellent tools to help you automate your processes. Check it out!

First, it’s necessary to understand that feedbacks are great opportunities offered by customers so that companies can evolve and personalize their products and/or services according to the real needs of customers. If they accept to help through positive or negative evaluation, it’s because they believe that your company has the potential to raise its level of service.

With this in mind, check out the main advantages of customer feedback below.

Why customer feedback is important?

If you browse just a few minutes on any social service network, or a company website, you will find a list of customer feedback.

Let’s imagine the following situation: you need to hire a service, and when doing your research you find three companies in your region that are excellent. One has some negative reviews, another has only positive reviews, and the other doesn’t even bother to collect customer’s feedback. Which of the three companies will you contact first?

We all know that customer feedback is important not only for those who reach your company. But also an excellent form of free disclosure, the famous word of mouth. But, for a customer to indicate your company, he needs to have a good buying and support experience.

Thinking about it, we separated some advantages in betting on collecting customer feedback, check it below.

Avoid cancellations or dissatisfaction

Customer satisfaction is paramount to the organization’s success. After all, customers are the lifeblood of the business, without them there is no one to sell for, right?

Therefore, one of the advantages of contacting the customer to collect evaluations, through the post-sales process, is to avoid dissatisfaction.

When you question the customer about the experience he had from the purchase, he feels welcomed. This also avoids possible cancellations, since you are available to receive criticism and also improve your services or products.

Therefore, don’t wait for the customer to cancel a purchase to understand the reasons that led him to make this decision. Hence, the importance of always listening to him, and getting in touch as soon as the deal is concluded.

But it’s not enough to just hear and file the complaint. Give solutions, and if possible, offer a discount on an upcoming purchase. That way, in addition to improving the customer experience, you leave an open door for a new negotiation.

Strengthen the company’s image and increase the chances of “word of mouth marketing”

Second, a company that is open and available to receive criticism and suggestions establishes a positive image with its public.

Likewise, companies that manage to extract their strategies based on customer feedback, strengthen their brand, and preference with customers, increasing the chances of getting disseminates of your brand through the famous “word of mouth marketing”.

Establish a good relationship and more credibility

Third, customer feedback is also an excellent way to improve customer relationships. This is because the customer feels that their opinion has been considered. In addition, he believes that his opinion has contributed in some way to better the service or to solve a specific problem.

Feedbacks can also be used to align your customers’ expectations with company employees. Choose the best and the most relevant feedback with your team, and meet often to talk and evaluate what needs to be improved. It’s also important to expose positive reviews about employees.

In this way, there will also be gains in relation to trust, as the client knows that he can count on the company not only about the type of service the company offers, but also to express his dissatisfaction, his satisfaction, or even solve a problem related to the attendance.

Therefore, by providing relationship channels so that the customer can provide feedback, it will reinforce positive aspects of the company’s image, such as credibility and transparency.

Finally, customer feedback should become part of the company’s culture. See below how simple it’s to implement a feedback system in your business.

Customer feedback with Google Forms

One of the easiest and cheapest ways to create forms to collect customer feedback is with Google Forms.

In short, as the name implies, it’s a search and data collection administration application that is included in the Google Drive package or G Suite.

With it, you can conduct academic research, facilitate marketing work, collect feedback. In addition, in a simple way, it’s even possible to capture leads, and much more.

Creating a form is very simple. Anyone with a Gmail account can create one in minutes. Just access Google Drive, click on “new”, then on Google Forms. As in the image below.

Creating a form is very simple because the platform offers the same ease as Google through a very intuitive interface.

Gathering customer feedback just got easier. This way, you avoid the accumulation of paperwork or inefficient and laborious collection processes.

To make your job even easier, it’s possible to generate a spreadsheet in Google Sheets with the acquired answers. However, we will teach you a more practical and automated way to organize feedbacks using two other tools: Zapier and ActiveCampaign.

To gain access, Mauricio Aizawa prepared an incredible video with a class. Check it out below:

What about starting to automating your routine and facilitate processes with Zapier?

Click here to learn more!

Finally, what did you think about this content? Leave your opinion in the comments and share this material with your friends.

Take the opportunity to follow Organize na Pratica on Instagram, and to follow more amazing videos on the YouTube channel.

Reference material

YouTube – Personal and Business Productivity
Zapier – How to Automate your Business and Gain Efficiency
Set a productivity routine – Google Calendar + Evernote + Calendly
Organize na Pratica – Courses

Tags customer feedback, Google Forms, how to automate customer feedback, zapier

blog Video Tutorial

Google Drive Tips: How to delete hidden files

Post author By Organize na Prática Team
Post date October 1, 2020

If you already use Google Drive to store your personal and professional files, but you’re not sure how to organize to save time and increase productivity, then read on. In this article, we’ll list 3 amazing Google Drive tips to help you how to organize your files. In addition, an incredible tip on how to delete hidden files to gain more storage space. Good reading!

Google Drive exists as an efficient way to access and save files from anywhere, anytime. Whether on a computer or mobile phone, one of the main benefits of the service is the simplicity of archiving documents in the cloud with just a few clicks and with great security.

However, with so much storage space available, storing in an organized and easy to find way should be a habit – one that many people don’t practice. It’s not difficult to lose control of your files in Google Drive and this evil accompanies us since everything was paper stacked on the table.

If you have this problem, don’t worry! You’re in the right place. Check out the Google Drive tips on how to organize and delete files that we’ve separated. This way, you can gain productivity in your routine.

1. Google Drive tips: Keep your files in folders

Regarding file sizes, Google Drive offers great possibilities, including:

Documents of up to 1,020,000 characters.
Text documents up to 50 MB.
Spreadsheets up to 2,000,000 cells.
Presentations up to 100 MB.
Other files up to 5 TB.

And the possibilities are even greater when you purchase one of the G Suite plans.

But, with so many possibilities, do you know how to organize your files so that it’s easier to find them later?

The biggest mistake of digital disorganization is loose files. In this sense, to keep your files always in order and easy to find, keep them organized in folders.

Preferably, get a standard template for naming your folders, so the document or that important image will always be at your fingertips.

Google Drive allows you to create as many folders as you want, so use and abuse of this feature.

In addition, if you use the same email to file personal, work, or academic documents, create a general folder for each of the areas and organize your files from those areas.

If you work well with dates, put dates in your folders or years. It’s also an excellent way to organize.

That way, you avoid storing loose work and personal documents in a single folder, at the risk of losing an important file. Or take a long time to find.

To create a new folder and start organizing your files right now, just follow the step-by-step below:

Click “+ New” or just “+” on mobile devices.

Organizing Google Drive - how to create folders 1

2. Choose the “Folder” option.

3. Enter the name of your folder and click save.

These three basic steps are the beginning of an organization that will make your routine even more productive and agile.

2. Use colors to differentiate folders

Yes, assigning colors is an excellent way of organizing. And did you know that it’s possible to organize the folders by colors in Google Drive? That way, you can gain more agility when it comes to finding what you need when determining a new form of organization.

After all, creating captions by color has a similar impact on organizing by subjects when structuring your folders within Google Drive. Moreover, this organizational task can become even simpler.

You can use colors to identify each type of folder, or each area, for example, one color for personal files, another for college documents, and so on. Or you can select different shades of the same color to determine the importance of the archival time of your documents, for example.

To separate your folders by color is very simple. Just right-click on the folder you want to assign a color to. Choose the option “change color”, and then select the color of your choice.

This way, when placing your eyes on the folders separated by colors, you will not waste time reading what is written in each one. After all, your visual memory will work for you right now, increasing your productivity.

3. Google Drive tips: Clean your files frequently

In many cases, clutter prevails because of documents or files that we no longer use. That way, whenever possible, clean your files, deleting those that are repeated, or those that are no longer useful.

That way, you avoid that lot of documents that will delay you when it comes to finding the file you need. Not to mention the space that is available for more important files when you maintain organization.

To help you perform the proper cleaning, without running the risk of losing important files, Mauricio Aizawa, a productivity specialist, has prepared an incredible video lesson for you.

In the following video, you will learn how to safely delete your files, how to delete files hidden in your Google Drive, and even how to delete the files in the recycle bin. Check out below:

Properly structuring your Google Drive makes it easy to quickly find the documents you need, increasing productivity.

Plus, with this last Google Drive tip, you’ll never have to worry about storage space again. Certainly, these basic steps will make your routine more agile and efficient.

Calm down, don’t leave yet! We have one more extra tip for you.

Do you want to bring agility to your routine using easy and practical tools?

Click here to know more about our courses!

Finally, what did you think about this content? How do you usually backup your files? Leave your opinion in the comments and share this material with your friends.

Take the opportunity to follow Organize na Pratica on Instagram, and to follow more amazing videos on the YouTube channel.

Reference material

Create a free G Suite account – Click here to get started
YouTube – Personal and Business Productivity
Zapier – How to Automate your Business and Gain Efficiency
Set a productivity routine – Google Calendar + Evernote + Calendly
Organize na Pratica – Courses

Tags Google Drive, Google Drive documents, Google Drive tips, how to delete hidden files on Google Drive, video tutorial

blog Video Tutorial

How to convert PDF to Word using Google Drive

Post author By Organize na Prática Team
Post date September 29, 2020

The features of Google Drive are already used by many companies to optimize the routine. However, not all people know how to use their full potential. Accordingly, in this article, we will list three fundamental tips on how you can use Google Drive for business. And yet, stays until the end, because the third tip will teach you how to convert PDF to word using Google Drive in a simple way.

Introduction

Google offers the best tools for you to be able to work quickly and efficiently, including Google Drive, which offers numerous possibilities. And yet there are people who believe that all the possibilities are restricted to personal use only.

In addition to the cloud storage feature that everyone knows, it’s also possible to share and facilitate teamwork.

Google Drive also integrates with computer programs and other productivity software, making sure that all information and files are always synchronized and available for consultation in a few minutes.

In addition, Google Drive offers security settings when you need to share files and many other great features.

With that in mind, we have separated three tips to help you, among them, how you can convert PDF to Word with just a few clicks.

But first, let’s understand a little about the main features of Google Drive.

Main features of Google Drive

Before you check the tips, check out the list of the main features that are available on Google Drive. That way, you will be able to get organized and start using the system to your advantage.

Google Calendar: with this feature you can organize your appointments, set up so that your customers automatically schedule times with you. And yet, organize your daily tasks.
Contacts: through Drive, you can store and organize your entire list of contacts and corporate or personal emails. That way, you save local space on your computer or your cell phone and rely on Google security.
Drive: this cloud storage feature that everyone knows about is awesome.
Google Docs: text editor similar to Microsoft Word. With this tool, you can upload articles and even translate them quickly. In addition, it’s also possible to use the voice feature to save time and facilitate the capture of information in a meeting and even in a class, for example.
Google Slides: the best tool to create and edit presentations, similar to PowerPoint. With it, you can even cut YouTube videos to include in your presentations and make it even more attractive.
Google Sheets: similar to Microsoft Excel, create and edit spreadsheets and collaborate. It’s possible to share with up to 50 people by editing at the same time. Ideal to facilitate teamwork.
Google Hangouts – finally, it’s a tool for chat, video conferencing, and screen sharing.

Now that you’ve remembered the main features of Google Drive, check out the tips we’ve prepared for you below.

1. Form synchronized with spreadsheets to facilitate analysis of responses

Certainly, you already know Google Forms, and if you do, you may have already used it to facilitate some tasks in your company. But, do you know that it’s possible to generate a spreadsheet with all the requested data?

Who works with research and measurement of data can formulate a questionnaire using Google Forms and all the data will already be available in a spreadsheet that you can download in a few seconds. To learn this feature, follow the step-by-step below:

1. Open the file you want to extract the data from in Google Forms.

2. In the upper right corner, click the green icon.

3. Then just click on select answer destination. Choose the first option, click “create”. And your spreadsheet will automatically open in a new browser tab with all the answers tabulated.

2. Revision history

Are you in the habit of using Google Drive to facilitate collaboration and teamwork? Have you ever felt the need to have greater control over the edits that are made by your team?

This way, know that it’s possible to access the history of revisions and edits in the files that are shared between the team in Google Drive.

In addition, it’s also possible to revert the document to the latest version.

To access the review, just follow the three steps below:

1. As soon as you open your document, it will appear in the top bar when the last revision was made. For example: “last revision was made 7 minutes ago”.

2. Then, just click on this information, and automatically, the revision history will appear on the right side of the screen.

3. By clicking on the “three dots”, you can make a copy of the previous version simply and quickly.

3. Learn how to convert images or PDF to Word using Google Drive

In conclusion, this feature is interesting for you who receive scanned or PDF documents and need to transfer some information to a system or spreadsheet.

Google Drive allows you to include the article in the cloud and convert PDF to Word format, for example. See how simple it’s in just two steps:

Upload the file you want to convert to text.
Right-click and choose the option “Open with”, then “Google documents”, and seconds later, your file will open in text form so that you can copy only the information you need.

This feature is possible with PDF documents and even scanned images.

To learn this incredible resource, in practice, Mauricio Aizawa prepared an incredible video for you. Watch below:

Finally, in addition to all these features presented, one of the main advantages of Google Drive, for sure, is security. Cloud storage is practical, easy to use, and has all the security systems that Google offers.

And when purchasing one of the paid plans of G Suite, security becomes even greater.

What did you think about this content? Leave your opinion in the comments and share this material with your friends on social media.

Take the opportunity to follow Organize na Pratica on Instagram, and to follow more amazing videos on the YouTube channel.

Reference material

YouTube – Personal and Business Productivity
Zapier – How to Automate your Business and Gain Efficiency
Set a productivity routine – Google Calendar + Evernote + Calendly
Organize na Pratica – Courses

Tags G Suite, Google, Google Drive, Google Drive tips, Google Forms, how to convert PDF to Word, how to convert PDF to Word using Google Drive