Do you need to put an end to your procrastination and increase your productivity? Want to learn how to produce more in less time? Then read the tips we have prepared for you in this article. They are valuable productivity tips for you who want more time with the family, for leisure or simply to rest.
What is productivity?
Productivity is one of the most discussed topics in the routines of professionals and companies, if not the most recurring. And it’s no wonder, after all, productivity influences the agility of a business, a person’s work capacity, efficiency, optimization, and even the value of a service or product on the market.
But, what is productivity?
It’s the ability to perform as many activities as possible with less use of resources. In general, productivity is related to two indicators:
- The quantity or quality of work done and;
- The resources used to get the job done.
Tips on how to increase productivity and save up to 2x more time
Being productive means getting more done in less time. And it can make all the difference in your business. After all, you certainly have to deal with a lot of different demands every day.
And if you have a hard time solving or doing all tasks on time, you could end up hurting your career or your business.
Therefore, in this article, we have separated some tips to help you manage your time efficiently. And, consequently, increase your productivity to have more time at the end of the day for you to do what you want. Whether spending time with the family or investing in a personal project.
Check out the following tips.
1. Eliminate obstacles
In short, productivity is related to time, the number of resources used and the amount produced.
And if you are a person who is always saying you don’t have time for anything, you may be facing many obstacles in your routine that take your time and make tasks longer and more tiring. Therefore, the first point is to define what the obstacles are.
- What is taking more time in your daily life, more than it should?
- And when you see an obstacle, what can you do today to solve it?
- That is, what activities are unnecessary and can be eliminated?
Thinking and evaluating these questions will help you to have a clear view of how you are using your time.
2. Make a to-do list
Once you have identified the obstacles that make your routine unproductive, build weekly and monthly task lists. They are important because they will direct your work and your day.
When you divide a large project into small steps or tasks, it becomes easier to carry it out, and it will be easier to achieve the goal or expected results.
You can use an agenda to make your to-do list, as well as using Google Calendar, for example.
The important thing is to list the tasks, at least one day before. This way, you will not waste time organizing, you will be able to take action.
3. Organize your work environment
It may seem like an absurd tip, but what many people don’t realize is that disorganization in the external environment, also causes mental disorganization. In this way, more time and energy is needed to perform quality work.
After all, productivity is not just about productivity and time, but also about quality and the appropriate use of resources.
Also, who likes to work in a polluted or disorganized environment?
A good work environment is one in which you or your team are comfortable to perform activities efficiently.
So, organize your mind, if you need maximum concentration to perform a certain task, ask for the collaboration of others. If you work at home, talk to your family.
And always organize your table the way you feel comfortable and can find what you need without difficulty.
4. Set goals and objectives to improve productivity
If you start a project without a defined goal, you don’t know where to start, let alone what to do to accomplish it. It’s like leaving the house and going around the block because you don’t know where you’re going.
The same goes for activities and your routine. They need to have a well-defined goal and objective. It’s this objective that will indicate what the expected result is, as well as where you want to go when performing a certain task.
In doing so, the chances of achieving the result increases, as does your productivity.
5. Organize and plan your week
As well as the importance of the task list, organizing and planning the week is essential for increasing productivity.
And if you feel that you have difficulty starting your activities, or that you are always rushing to deliver your work on time, understand that perhaps this may be a lack of organization and planning.
Therefore, determine a specific day to list and organize your routine. So, if something unexpected happens, you can reorganize yourself more easily. After all, with an organized agenda, you have a broad view of what you need to do.
In addition, you can measure your performance by crossing out tasks as they are done.
6. Bet on time management
Time is the most important resource in our routine. However, if you cannot manage it correctly, it becomes impossible to have discipline, punctuality, and efficiency in your activities. As a result, you become an unproductive person.
Time management means the ability to know how to use it consciously to:
- Increase yield;
- Optimize the performance of tasks;
- Reduce levels of stress and anxiety due to delays, rework, and activities left to the last hour.
In a nutshell, it’s about learning to have more control over your personal and professional routine. It has to do with how you manage time, that is, how much you spend on each activity.
And a very effective method to help you manage your time better is the Pomodoro Technique.
In short, it’s about working 25 minutes on a task without interruption, and at the end of that time, you take a 5-minute break to rest your mind.
After completing four cycles of 25 minutes of work, plus a 5-minute break, you can take a longer break of 15 to 20 minutes.
This technique will help you not only better manage and manage your time, but it will also help you become more productive, as you tend to focus on one thing at a time.
7. Do one thing at a time
And speaking of focusing on one thing at a time, this is an extremely important tip.
If you believe that to be productive you need to do four or five tasks at the same time, then stop what you are doing.
By focusing on just one task you can more easily remove those obstacles from the first tip, in addition to carrying out activities with greater efficiency and quality.
8. Invest in technology to increase productivity
Last but not least: use technology to your advantage to increase productivity and save time.
There are people who believe that the internet can be a big villain for productivity. However, it can help you in countless ways.
Like, for example: eliminating unnecessary tasks, automating repetitive tasks, organizing processes and archiving documents and information in a simple and practical way.
In conclusion, what about learning to increase your Productivity and Organize your Personal and Business Routine, in a practical and easy way?
Finally, what did you think about this content? What do you usually do to improve your productivity? Leave your opinion in the comments and share this material with your friends.
Reference material
- YouTube – Personal and Business Productivity
- Set a productivity routine – Google Calendar + Evernote + Calendly
- Organize na Pratica – Courses
