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Productivity

Organize your routine: learn 3 effective strategies

Organizing the routine, especially the professional routine, is not always an easy task. Do you have difficulty creating an organization system? Do you have difficulties in making your routine more productive? Thus, we have separated 3 effective strategies that will help you organize your routine. Check it out below.

How to organize your routine effectively

Many people experience difficulties in dealing with organized routines. Furthermore, they fail to establish adequate planning of activities. Thus, setting priorities becomes an even more difficult task.

There are also those who cannot deal with short deadlines. All of these behaviors make the work routine hard.

Otherwise, when you start to invest in a more organized routine, in a workflow more suitable for your professional routine, everything flows better and you can acquire more practicality. And, consequently, you become more productive and satisfied with your work.

Therefore, we have separated three excellent tips that will help you organize your routine. Check out.

1. Being multitasking is not cool

Being multitasking is not cool - how to organize your routine

Do you know all those times you read that there are incredible benefits of being multitasking? All these benefits are myths and can harm you in your professional routine.

That’s because your brain, when it realizes that you’re doing two or even more than two tasks at the same time, can lose focus quickly. And if one of the points is that you need to stay focused to organize your routine and gain more productivity. Therefore, we understand that multitasking is not cool.

After all, when you lose focus, your brain automatically decreases concentration, increasing the chances of mistakes. Consequently, you will have to do a rework. And it will take much longer to perform a single activity.

So focus and do one activity at a time. According to that list of priorities and tasks you have built.

Just be careful not to overload yourself, and take a few breaks during the day to drink water. Watching the social network on this break is allowed. When you work without breaks, your brain also loses focus.

Read more: Productivity for those who want more time

2. Create a task list

The first step in organizing your routine is to create a to-do list. That is, making a list of tasks in order of priorities is an excellent strategy to remember the tasks that need to be performed.

To start and avoid getting overwhelmed, outline only three priority tasks that need to be done on the day. That is, those three urgent tasks that cannot be postponed.

Then list the less urgent tasks that can be done at another time. Also delimit a specific workload for your workday. Or analyze how much time you need to complete these priority tasks.

If you can solve everything in the morning, for example. And you still have the entire afternoon of work ahead of you, then start to sort out the activities on your list that are not so high priority, but are also important.

The idea is to create possible lists to be made. Long lists are not possible and cause even more anxiety. So, set real goals to get the job done.

Counting on technology in this process is highly effective. So, let’s introduce Todoist. Check out a little more about the app below.

Todoist for task management

Todoist is an intuitive and very easy-to-use application. With this tool, you can plan your entire workday, analyze the activities you need to do. As well as defining those activities urgently.

With this application, you will certainly acquire more agility in your tasks and even increase productivity. Thus, you will be able to deliver your work with quality and have more focus to eliminate those feelings of anxiety that always arise because of deadlines.

This application is also ideal for organizing your personal and academic routine.

In summary, using Todoist is very simple. You need to add all the tasks first, then just include your priorities. See the step-by-step below:

1. If you don’t already have one, create a free Todoist account.

2. Open the web version. Click the button to create a new task.

add a task - Todoist

3. Set a name and date for your activity. Then click on “add task”.

Add a task 2

4. To define priorities, choose the task, when hovering the mouse cursor over the task, 3 points will appear in the right corner.

Set a Priority 1

5. Click on the three dots, and a number of options will appear, including the priority icon. Just click on the little flag that best applies, that is, according to the priority.

6. Finally, your activities will automatically change color. As in the following image:

Set a Priority 2

Very simple! Now just get organized.

3. Organize your routine with this App

When you bet on an efficient organization system, and know where your most important documents and information are stored, automatically your routine becomes more practical.

How do you organize your routine? How long does it take you to find that important email? And how agile can you organize your work activities, for example?

If you don’t know how to answer these questions, don’t worry! This last strategy will change the way you organize your routine. As well as it will bring more agility. Check it out below.

How to organize your routine: learn in practice

How about learning how to organize your routine in practice? And yet, learn to organize yourself properly, and bring more efficiency to your routine? In this way, Mauricio Aizawa, a productivity expert, prepared an incredible video.

The aim is to help you establish an effective organization system through the Evernote application. Check out the following video:

Read more: Evernote: How to organize and find your project files

Do you want to learn the essentials components to set a productivity routine using Google Calendar, Evernote, and Calendly? Click here to know our course.

Finally, what did you think of this content? Leave your opinion in the comments. Don’t forget to share this material with your friends on social networks.

And take the opportunity to follow incredible videos of Organize na Pratica on YouTube.

Reference material     

  1. YouTube – Personal and Business Productivity     
  2. Set a productivity routine –  Google Calendar + Evernote + Calendly   
  3. Organize na Pratica – Courses 
  4. Sign up for free on Evernote – Click here.

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