Categories
blog Evernote

Evernote features: never more forget your passwords

Evernote is an excellent tool for anyone who works with texts, notes, and information all the time. In addition, it offers complete resources to make your routine more productive and efficient. With that in mind, we’ve separated three incredible Evernote features to make your experience even more positive.

One of these tips even involves a powerful password management feature. This way, you will never forget your passwords again when you store them securely in Evernote. Read on to learn how.

In short, Evernote has become the favorite app for people looking for an easy-to-use, intuitive, and productivity-enhancing platform. Available for mobile phones and computers, Evernote offers the flexibility to create notes separated by notebooks. As well as include text formatted with colors, in lists or tables, with attachments or drawings and written by hand.

It also offers incredible organization and categorization features.

With that in mind, we’ve separated three tips with three Evernote features to further improve your experience with the tool. Prepare your app and have a good reading!

1. Evernote features: Organize the toolbar

Did you know that it’s possible to make Evernote usability even easier?

One of Evernote’s features is the possibility to organize that side toolbar so that it’s even more practical for you. However, this feature is only available on the desktop version (Windows or Mac).

To access this feature is very simple. Just follow the 3 steps below:

1. Open the version of the Evernote application on your desktop.

2. To open the option to customize the toolbar, right-click on the top bar. Then just click on “customize toolbar…”.

customize toolbar

3. A screen with options will appear. To configure, just click on the icon, drag and drop on the bar to include. You can include all the tools or just the ones you use most.

Evernote features - customize toolbar 2

2. Capture web pages with a few clicks

This resource is incredible for those who like to read articles on the web, for those who study. Or even for those who like to organize their reading routine.

Today, many companies invest in quality content (content marketing) to attract consumers and teach the public about a certain subject. As a result, content sites, which were already a reality, are increasingly being visited and used as a source of research and learning.

Many sites teach on various topics, which depending on your goals, are a real tool to complement your studies. And even new learnings to grow professionally.

As is the case with Organize in Practice. On our blog, every week, we invest in content with tips about productivity, organization, and efficiency to make your personal and professional routine more agile.

But, unfortunately, with so many activities, we don’t have time to read all the available content every time. And we often find quality material that we would like to save to read later. But, know that with Evernote it’s possible.

Through the extension of the app (Evernote Web Clipper), it’s possible to save web pages, take screenshots and even save that part of the content that is interesting for you, to review later.

Learn how to do this in 3 real easy steps:

1. Install the Evernote Web Clipper extension in your browser.

Evernote web clipper - 1

2. Open the web page you want to save the information or the entire page. Right-click, hover your mouse over the Evernote icon. Then choose the option that will suit your goal.

Evernote web clipper - 2

3. Right after, as soon as you choose, a new note will automatically be created with the captured content.

In addition, a small options screen will appear in the right corner of the screen, you can choose the option “Display in Evernote” to configure. And some related notes will appear. You can click on these notes to save the capture there, or go to the app to save and edit your new note.

With a few clicks, the content will be saved and stored for later consultation.

Certainly, this is one of the best resources, especially for you who are looking for an organization system for studies or to organize your content.

3. Evernote features: manage your passwords to never forget

Do you register on all the sites and apps that refer you? Do most of them you use or did you just stop using them because you forgot your password?

Amazon, Netflix, bank accounts, various emails, work computers, cloud systems passwords, and much more. There are so many passwords that sometimes it’s difficult to keep them in memory, mainly because each website and each service has a specific rule to include passwords such as uppercase letters, lowercase letters, a special character, and so on.

What if you had a single safe place to store your passwords, having to record only one master password? Imagine how much time you would save if you didn’t have to do, every time you forget, the password recovery process.

Evernote can also help you with this in a very simple way.

It’s possible to encrypt the information in a note to ensure security, and to prevent any person or system from breaking into your passwords. See how simple it’s in the following step-by-step:

1. This feature is only valid for the desktop version of Evernote. So, download the version on your computer. It’s available for Linux, Windows and Mac. Soon after, log in.

2. Next, create a note with the main accounts, and the main passwords that you need to remember, and save them.

3. Right after, select the password, that is, the information you want to encrypt. Right-click on the selected information and choose the option “Encrypt selected text …”.

encrypt selected text - Evernote

4. Finally, just include the password you defined as the master password and select “ok”. The password will automatically be locked.

 encrypt - 2

To reveal the blocked information, just click on the code, enter your unique password and your password will automatically be opened.

Very simple, isn’t it?

Learn in practice

How about learning the previous resource, in practice? Mauricio Aizawa, a productivity expert, prepared an incredible video.

Watch, apply to your routine, and never more forget your passwords.

Check out the following video:

Furthermore, knowledge doesn’t stop there. Every week we provide quality content to make your routine more productive and efficient. Thus, read more:

In conclusion, how about creating a free Evernote account?

Finally, what did you think about this content? How do you usually manage your passwords? Leave your opinion in the comments and share this material with your friends.

Take the opportunity to follow Organize na Pratica on Instagram, and to follow more amazing videos on the YouTube channel.

Reference material 

  1. Evernote Free Account – Click here to start
  2. YouTube – Personal and Business Productivity
  3. Set a productivity routine – Google Calendar + Evernote + Calendly   
  4. Organize na Pratica – Courses
Categories
Productivity

Organize your routine: learn 3 effective strategies

Organizing the routine, especially the professional routine, is not always an easy task. Do you have difficulty creating an organization system? Do you have difficulties in making your routine more productive? Thus, we have separated 3 effective strategies that will help you organize your routine. Check it out below.

How to organize your routine effectively

Many people experience difficulties in dealing with organized routines. Furthermore, they fail to establish adequate planning of activities. Thus, setting priorities becomes an even more difficult task.

There are also those who cannot deal with short deadlines. All of these behaviors make the work routine hard.

Otherwise, when you start to invest in a more organized routine, in a workflow more suitable for your professional routine, everything flows better and you can acquire more practicality. And, consequently, you become more productive and satisfied with your work.

Therefore, we have separated three excellent tips that will help you organize your routine. Check out.

1. Being multitasking is not cool

Being multitasking is not cool - how to organize your routine

Do you know all those times you read that there are incredible benefits of being multitasking? All these benefits are myths and can harm you in your professional routine.

That’s because your brain, when it realizes that you’re doing two or even more than two tasks at the same time, can lose focus quickly. And if one of the points is that you need to stay focused to organize your routine and gain more productivity. Therefore, we understand that multitasking is not cool.

After all, when you lose focus, your brain automatically decreases concentration, increasing the chances of mistakes. Consequently, you will have to do a rework. And it will take much longer to perform a single activity.

So focus and do one activity at a time. According to that list of priorities and tasks you have built.

Just be careful not to overload yourself, and take a few breaks during the day to drink water. Watching the social network on this break is allowed. When you work without breaks, your brain also loses focus.

Read more: Productivity for those who want more time

2. Create a task list

The first step in organizing your routine is to create a to-do list. That is, making a list of tasks in order of priorities is an excellent strategy to remember the tasks that need to be performed.

To start and avoid getting overwhelmed, outline only three priority tasks that need to be done on the day. That is, those three urgent tasks that cannot be postponed.

Then list the less urgent tasks that can be done at another time. Also delimit a specific workload for your workday. Or analyze how much time you need to complete these priority tasks.

If you can solve everything in the morning, for example. And you still have the entire afternoon of work ahead of you, then start to sort out the activities on your list that are not so high priority, but are also important.

The idea is to create possible lists to be made. Long lists are not possible and cause even more anxiety. So, set real goals to get the job done.

Counting on technology in this process is highly effective. So, let’s introduce Todoist. Check out a little more about the app below.

Todoist for task management

Todoist is an intuitive and very easy-to-use application. With this tool, you can plan your entire workday, analyze the activities you need to do. As well as defining those activities urgently.

With this application, you will certainly acquire more agility in your tasks and even increase productivity. Thus, you will be able to deliver your work with quality and have more focus to eliminate those feelings of anxiety that always arise because of deadlines.

This application is also ideal for organizing your personal and academic routine.

In summary, using Todoist is very simple. You need to add all the tasks first, then just include your priorities. See the step-by-step below:

1. If you don’t already have one, create a free Todoist account.

2. Open the web version. Click the button to create a new task.

add a task - Todoist

3. Set a name and date for your activity. Then click on “add task”.

Add a task 2

4. To define priorities, choose the task, when hovering the mouse cursor over the task, 3 points will appear in the right corner.

Set a Priority 1

5. Click on the three dots, and a number of options will appear, including the priority icon. Just click on the little flag that best applies, that is, according to the priority.

6. Finally, your activities will automatically change color. As in the following image:

Set a Priority 2

Very simple! Now just get organized.

3. Organize your routine with this App

When you bet on an efficient organization system, and know where your most important documents and information are stored, automatically your routine becomes more practical.

How do you organize your routine? How long does it take you to find that important email? And how agile can you organize your work activities, for example?

If you don’t know how to answer these questions, don’t worry! This last strategy will change the way you organize your routine. As well as it will bring more agility. Check it out below.

How to organize your routine: learn in practice

How about learning how to organize your routine in practice? And yet, learn to organize yourself properly, and bring more efficiency to your routine? In this way, Mauricio Aizawa, a productivity expert, prepared an incredible video.

The aim is to help you establish an effective organization system through the Evernote application. Check out the following video:

Read more: Evernote: How to organize and find your project files

Do you want to learn the essentials components to set a productivity routine using Google Calendar, Evernote, and Calendly? Click here to know our course.

Finally, what did you think of this content? Leave your opinion in the comments. Don’t forget to share this material with your friends on social networks.

And take the opportunity to follow incredible videos of Organize na Pratica on YouTube.

Reference material     

  1. YouTube – Personal and Business Productivity     
  2. Set a productivity routine –  Google Calendar + Evernote + Calendly   
  3. Organize na Pratica – Courses 
  4. Sign up for free on Evernote – Click here.
Categories
blog Evernote

Evernote: Organize your Paper Notes Effectively

Do you have the habit of taking notes on paper? If so, do you know how to find the information you need, and when you need it? In this article, we will teach you how to organize your paper notes efficiently using Evernote. Keep reading to check out our tips and good reading!

Advantages of using Evernote to organize paper notes

Evernote benefits

Evernote is an efficient app of digital notes and organizing.

If you’re still the type who always carries a notebook in hand, don’t worry! You can join the technology and use it to your advantage.

So, check below the main advantages of using Evernote to organize your paper notes.

1. Your paper notes always in your hand

Whether on your phone or computer, your notes will always be with you.

That is, save important notes anywhere and anytime in Evernote. Never lose your ideas.

Best of all, Evernote automatically saves your notes on all devices. 

Read more: Evernote: Paper Notes x Digital Notes

2. Save whatever you want

Not only can ideas be saved, Evernote offers countless uses, you just need a little creativity.

For example, you have a notebook with notes from a college subject that you need to have access to frequently.

That way, pass all that information from your notebook to Evernote in a few seconds. Simply scan your notebook sheet, or include a photo of your paper notes.

3. Emotional memories

Do you want to save the first time your child wrote his name? You can archive it in Evernote.

But, how?

Take a picture of your child writing down the word and save it to Evernote along with the scanned sheet of paper he wrote the name.

And eternize that moment in a simple way.

This is just one of the incredible possibilities that Evernote offers.

Save what you want, use your imagination and consider your needs.

Next, check out practical tips about how to organize your paper notes with Evernote.

How to organize paper notes with Evernote?

paper notes with Evernote

Evernote offers numerous possibilities for archiving and organizing important information. So, you can find a note in a practical and fast way with just a few clicks on your cell phone or computer.

In this sense, we brought a few tips to help you organize your paper notes and make your routine more productive and efficient. Check it out below.

Make your studies easier

In a class, save important notes from the subject or record audios from the teacher’s explanations to recap and study for the final exams.

Do this full time, and never fail to write down any important information in class.

To do this, just open Evernote in the “Studies” section, for example, and create a specific note for each subject. You can include tags with the name of these subjects and specific dates so that it’s easier to find later.

On your cell phone, to create a new note, just click “+”. On the computer, just go to the menu on the left and click on “+ new note”. And choose whether to take a photo of your manual notes or record audio of the subject.

Very simple, isn’t it?

Another possibility is sharing the notes with your friends.

Did you make all the notes and want to share it with that friend of yours who missed class? It’s very simple, just click on the share icon, as in the image below, and send your notes by email.

share notes with a friend

Take manual notes with Evernote

With the advancement of technology, we hardly put a paper and a pen in our backpack to go out.

So, imagine the following situation: you received a call for a job interview, you are in a hurry, with no internet access at the moment and don’t find a paper to write down the address or who to look for.

Very simple: open the application, click on “+” to create a new note, and manually write down the address and the name of the person responsible for your job interview.

Check out the image below.

paper notes with Evernote

Save your paper notes inspirations

It’s very common to find people who like to write and prefer paper notes. However, it’s not always possible to carry the notebook everywhere.

In contrast, the cell phone is always with us. And if you are that person, always take pictures of your paper notes, and archive it on Evernote, so you can continue the idea or the text where you left off, without losing inspiration.

Archive your diaries

Do you like the good old diary to write down about your days? Or simply to clear the mind of so much information that you receive every day?

Many people still use the diary even as a way to record their eating habits in a weight loss program, for example.

This way, Evernote is an excellent app to archive your diaries, and you can keep it on file safely. So, you can access it at any time and everywhere.

To do this, just take a photo or scan the pages of your diaries. That way, as soon as the notebook sheets run out, you don’t have to leave them accumulating dust and taking up space, as all the information will be on Evernote, ready to be consulted at any time.

Collect recipes

cookbook in Evernote

In conclusion, do you want to share that old cookbook with a friend? Scan your favorite recipes in a note, inside the recipe book on Evernote, and share it quickly.

With that, you not only share but also always have the recipe in your hands when you need it, anywhere.

Add notes and tags for different recipes like cakes, pies, bread, and others. So, when you need to consult a recipe specifically, just search with the corresponding keyword and it will be there.

Incredible and simple like that!

Do you want to learn, in practice, how to organize your paper notes effectively with Evernote? So, watch the video below.

Finally, what about learning the essentials components to set a productivity routine using Google Calendar, Evernote and Calendly?

We can help you! Click here to know more.

Reference material   

  1. Youtube – Personal and Business Productivity   
  2. Increase your Productivity – Get Results Faster 

Categories
blog Evernote

Increase productivity in meetings using Evernote

With an agenda in your hands, you arrive at the meeting ready to contribute and make the meeting faster and more objective. Thus, we will show in this article how to increase productivity in meetings using Evernote. As well as listing the benefits of using the system for this purpose. Keep reading to learn.

Advantages of using Evernote in meetings

increase productivity in meetings using Evernote

Evernote’s main objective is to increase productivity by making important information available intuitively on your computer or mobile devices. In addition, it allows this information to be accessed anytime and anywhere practically.

This way, it’s seen as a smart system that can make your meetings faster and more efficient.

Check below the main advantages of using Evernote to increase productivity in meetings.

1. Access guidelines and notes anywhere

Most people like post-its and go out and write down important information on colored papers.

However, you can’t go out carrying post-its anywhere and risk losing some information.

This is where Evernote comes into play.

It can be accessed anytime and anywhere, whether, on a desktop computer or a mobile device, your meeting minutes, or your calendar will always be with you.

In addition, it has an automatic synchronization even in offline mode, so you will never lose your notes, even if you don’t have internet access at the time of the meeting.

So, the whole process of writing, finding, selecting, and learning information is much easier with Evernote.

2. Duplicate notes to increase productivity in meetings

Creating templates and duplicating notes is one of Evernote’s many features.

So it is possible to create meeting minutes templates or calendar templates and duplicate notes so that you can save time and do not have to create everything again.

You will only have the job of filling in the important information as the meeting progresses.

Read more: Evernote: Paper Notes X Digital Notes

3. Create calendars

Finally, use Evernote to create detailed meeting schedules, making sure that each topic is dealt with in a timely manner.

So you avoid wear and tear and eliminate endless meetings.

In this agenda, you can include the objectives of the meeting, the time needed for each of the subjects to be addressed, a checklist with the points of discussion, as well as those responsible for each of the subjects, and a field for general notes.

In the next topic, check three tips about how to increase productivity in meetings using the app and making your meetings faster.

How to increase productivity in meetings using Evernote

With all the benefits that the application can provide, taking notes has become simpler and easier.

Next, check out three tips on how to increase meeting productivity using Evernote.

1. Get the meeting agenda ready to increase productivity in meetings

Many of the meetings require you and your team to discuss project details, important documents, financial data, or effective human resource management.

Usually, these details need to be planned so that everything is discussed in order to resolve any doubts or errors in the processes.

Therefore, before the meeting, leave the agenda prepared to facilitate and make the meeting objective, avoiding losing focus on matters that can be discussed at another time.

Check out a template below.

meeting notes

Create a template that makes sense to you and your team or customers, and include the information as the meeting progresses.

2. Include attachments in your notes

Documents, audios, images. Any file item can be attached to your meeting note.

It means that if you have a contract signed at the meeting, after being signed, you can scan the document and include it in the meeting note, so whenever you need to review or consult any information, you will know how to find it quickly.

Another facility is to record audios.

evernote digital notes

Ask permission from the meeting members and record the entire meeting so that it is easier to remember the details later, or consult some important information.

To do this, just open the note that you want to include the audio, click on the clip at the top of the note, and then “record audio” or “file audio”.

3. Share your notes with the team

Meeting held, it’s time to share the information with the team so that everyone is aware of what was discussed, whether they are or not in the meeting.

To do this, just open the meeting note and click on “share”.

You can email your note link to team members, or simply invite people to access the note.

Very simple, isn’t it?

Use Evernote to increase productivity in meetings at all times

Evernote can be a great ally and can help you not only to increase productivity but also to manage your time more effectively.

Before the meeting

Create a meeting agenda in minutes, share the information with all participants before the meeting begins.

That way everyone will be aware of the issues that need to be addressed.

Besides, it’s possible to place attachments that need to check before the meeting by the members.

You can also include these attachments and share them in a practical way.

During the meeting 

Choose a person to take notes of the meeting. If applicable, scan and include important documents.

They can be made in the application itself, or in the notebook and then scan these notes with a few clicks.

In addition, when determining the tasks, choose those responsible for each task and a date for the execution, as well as delivery deadlines.

An interesting feature is that it’s possible to add reminders that will be sent to each of those involved.

After the meeting

After the meeting is held, each member is responsible for fulfilling their tasks and checking the checklist as soon as they finish.

In this way, it’s easier to monitor the progress of the processes and also leave everything noted for the next performance monitoring meeting and possible decision making.

Finally, learn in practice how to increase productivity in meetings using Evernote in the video below:

What did you think about this content? Leave your opinion in the comments and share this material with your friends.

Take the opportunity to follow incredible videos of Organize na Pratica on Youtube.

Reference material 

  1. Organize na Pratica – Courses
  2. Youtube – Personal and Business Productivity  
  3. Increase your Productivity – Get Results Faster 
  4. How to Automate Asana Tasks creation using Evernote – Zapier
Categories
blog Evernote

Evernote: Paper notes x Digital notes

Do you want to know a practical, easy, and efficient way to organize your whole life in one place? In this article, we will show you what the advantages of digital notes are for paper notes and how to use Evernote to boost your productivity. All this quickly and available to access anywhere. Check out.

Paper notes or Digital notes?  

Evernote to organize routine

The habit of taking notes and recording your ideas in notebooks can be a transformative way to increase your productivity and optimize your daily tasks. In addition, it allows you to stay focused on your goals.

However, with the advancement in technology, papers are increasingly replaced by intelligent systems and apps.

Some say that using papers is the most practical way, and still uses and abuses of post-its or notebooks.

But is this the most effective way to store information?

Among so much information accumulated daily, do you know how and where to find the information you need and when you need it?

This is one of the main advantages of choosing digital software to take notes.

You can take notes in one place and categorize them, so you can find the information you need more quickly and easily.

Keep all your creative ideas and commitments always in your hands.

Why choose Evernote to archive my notes?

Evernote has become increasingly popular with a specific audience of people who use its many organizational resources.

It’s seen as a second brain and offers many possibilities for organization.

That’s a smart organization application capable of storing all your important information and notes, then you have a more productive life. And the best: all this in one place.

It’s the ideal application to keep track of your tasks, manage and organize your main projects, organize your calendar.

And all this in a simple and very organized way.

In addition, it allows you to add attachments to notes such as: audios, videos, images, documents, scan handwritten notes and personal documents, among others.

Check below the main benefits of choosing Evernote as an organization application:

1. Research tool

Unlike conventional notepads, Evernote has an incredible search tool.

If you have trouble organizing, don’t worry!

One of the most amazing features of Evernote is: you can do a search for when you need to check any important notes.

You can even search within files and, for customers who have a Premium account, the application has optical image recognition.

Incredible, isn’t it?

2. Synchronization on all devices

Digital notes

Evernote app has the synchronization feature, so you can keep your ideas and tasks close at hand.

That way, it will be easier to keep your organizations centralized all in one place and consult them when you need it.

Moreover, Evernote saves all digital notes online and makes them available to all your devices quickly and intelligently. Thus, you don’t lose inspiration or that important note at home.

3. Evernote is available in all operating systems

Finally, one of the most striking features is that Evernote is everywhere.

Available for Windows, Linux, Mac, Android, iOS, and even Windows Phone.

There are no excuses for not installing the software on your computer or on your cell phone and taking advantage of all the possibilities that Evernote can bring to your life.

Organize your life in every sense with Evernote

how-to-boost-productivity-with-Evernote

Now that you know the subject, it’s time to understand what the application is for.

With Evernote, you can organize your life in every way, efficiently and even as an extra bonus: to boost your productivity!

What are the gains?

With an organized life you have more time to be with family, friends or simply to be alone and carry out the activities you enjoy most.

Organize your personal life

In the application, it’s possible to add shopping lists, checklist of daily tasks, accounts payable monthly, travel and event organization, bank statements, transfer receipts and paid bills, organize slips and invoices.

Moreover, it is possible to add progress in a change in diet or to include exercise habits.

All this in a very easy and practical way. Plus, you can take your notes anywhere and at any time.

Organize your financial life

Did you know that it is possible to organize your financial life with Evernote?

Yes, it is possible!

And with the tag feature, this option is even easier and more practical.

You can organize both your personal and professional financial lives.

For this, create a notebook for each one and organize through tags, you can add so that is easier to find when you need, for example, a payment receipt.

You can add as many tags as you want to facilitate a search. Check an example in the image below.

tags

Through the app, you can also add reminders so you never forget an important event or forget to pay a ticket.

Organize your professional life

There are so many projects and tasks that we have to do every day, that it’s difficult to manage everything in the mind.

Through intelligent software, it is possible to record all stages of a process using notes or a checklist of daily tasks to facilitate work, increase efficiency and productivity, without losing quality.

In summary, moreover to having features and a simple-to-use interface, Evernote is ideal for organizing your schedule, so that it is always at your fingertips.

Also check: How to boost productivity using Google Calendar

Organize your academic life with Evernote

evernote to organize academic life

Finally, organizing your study routine has never been easier.

As we saw earlier, Evernote allows you to add attachments to notes.

Therefore, archive your audios of teachers, videos of classes, images of mental maps to optimize your studies, documents of important subjects to your study notebook, and everything that’s important and can facilitate your academic life.

And yet, it is possible to scan handwritten notes in your notebooks and personal documents, among others.

What did you think about this content? Leave your opinion in the comments and share this material with your friends.

Reference material 

  1. Youtube – Personal and Business Productivity  
  1. Increase your Productivity – Get Results Faster