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Gmail: how to manage multiple email accounts

Knowing how to handle the daily flow of emails can be a big challenge. Especially for users who need to manage more than one email account at the same time. Thus, we have prepared this article to help you not only how to manage multiple email accounts, but also some tricks that will help you optimize and facilitate your routine with your Gmail accounts. Keep reading to learn.

The number of users using Google’s email service is increasing every day. This is because the company offers good resources not only for personal use but also for professional use. In addition, to the features offered – for example, the storage capacity – Gmail is simple and has an easy-to-use interface that draws a lot of attention, especially for free services.

In this sense, we have separated some tips to make your user routine even more practical. The last tip is the most important because this is where you will learn how to manage multiple email accounts simply and quickly.

Read more: Google Drive tips: for a practical routine

1. How to remove your account from the login page

This first tip is more for your safety. Did you need to access your Gmail account from another computer, and don’t know how to remove your account from the login page?

So, to remove your account, just follow the step-by-step below:

  1. Go to the Gmail home page where your account is connected.
  2. If you are logged in, just go to the upper right corner, click on the profile picture, or on the initial of the name.
  3. Then click “sign out”, or “sign out of all accounts”.
  4. If you are not logged in, but your email address still appears on the home page, just click on “Remove an Account”, then just select the account you want to remove.

To illustrate, check out the image below and see how simple the process is.

Remove an account

2. Access Gmail Offline

If you need to travel frequently to places where there is no internet connection, be aware that it’s possible to send emails while you are offline.

In addition, it’s also possible to access messages when you don’t have access to the internet. Of course, the messages that are sent when you are offline you will only be able to access when you have connected. However, those urgent messages that have already been read, will be available offline too.

Also, know that it’s possible to send e-mail even if you are not connected. So, if you need to email to prevent you from forgetting to send it at another time, leave all the text ready, send it. And as soon as you are connected to the internet, your message will automatically be sent.

To activate this option, just follow the step-by-step below:

1. Open your email account and click on settings, on the gear symbol in the upper right corner. Then click on “see all settings”. As in the image below.

Offline Gmail - How to manage multiple email accounts

2. After that, just select the option “Offline”, activate the offline email, and configure it according to your need.

Offline Gmail

But be careful and don’t activate this option on a public computer, or on a computer that you don’t trust, because your messages will be stored on site.

3. Increase productivity with “drag and drop” tool

This is one of the features that will help you increase productivity when managing your email accounts. The “drag and drop” tool is practical and serves to bring more agility to your routine.

Do you need to, constantly, send multiple files by email to customers and suppliers? So, this feature is for you.

This way, know that you can drag and drop one or more than one file or image to attach them to a new email in a practical and quick way.

However, this feature works only on Chrome and Firefox browsers. It’s not available on Internet Explorer.

Read more: Google Drive: how to back up your files

4. Organize your messages by categories

This tip is for every user who receives several emails from customers and suppliers and has difficulty finding the emails when they need them.

That way, know that it’s possible to organize your messages through categories and labels. And it’s a very simple feature. Follow the step by step below and see how easy it is:

On the left side menu, find the “categories”. Then click on “manage labels” or “create new labels”. Then just organize in the way that is best for you to find your important messages.

labels - Gmail

That is, if you receive many payment vouchers, create a category called “vouchers”, and create subcategories according to the receipts. Use your creativity to manage your email accounts easily.

5. How to manage multiple email accounts

In conclusion, this tip is for users who have two or more emails and need to manage them daily.

If you are this user, know that it’s possible to open multiple accounts at the same time, in the same browser, without having to log out and log in again every time that you need to access an email.

Moreover, this feature facilitates access to Drive and Google Docs, for example, in a very simple way through basic settings.

To learn this incredible resource, Mauricio Aizawa, a productivity expert, has prepared a video so that you can access this tip, in practice. Check out the following video:

Finally, was this content useful to you? Leave a comment, and don’t forget to share this material on your social networks.

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Knowledge doesn’t stop here

Do you want to increase your Productivity and Organize your Personal and Business Routine using practical routines and templates?

Moreover, what about learning the essentials components to set a productivity routine? In other words, is the same techniques that help me to increase my productivity and bring efficiency to my days.

Reference material    

  1. YouTube – Personal and Business Productivity    
  2. Zapier – How to Automate your Business and Gain Efficiency    
  3. Set a productivity routine – Google Calendar + Evernote + Calendly  
  4. Organize na Pratica – Courses