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How to boost productivity using Google Calendar

Google Calendar is one of the applications included in Google’s corporate package, the G Suite. Created to organize your events and appointments, optimize processes, and keep the team efficiently integrated. So, check out in this article 11 tips about how to boost your productivity using Google Calendar features, and apply to increase your company’s results.

What is productivity?

In the dictionary, productivity means: “the effectiveness of productive effort, especially in industry, as measured in terms of the rate of output per unit of input.”

increase productivity

In short, productivity is related to the quality and quantity of tasks that can be accomplished in less time, using fewer resources.

Through good time management and smart resources, it’s possible to increase productivity and focus more on results. Check in the next topics how you can increase productivity.

How to boost productivity?

The increase in productivity is something sought by thousands of people who seek efficiency and agility in projects. And it’s possible to boost productivity using strategies and technology in your favor, with efficient techniques and resources.

Among these strategies are:

  • Focus in one activity at a time and avoid being multitasking;
  • Set deadlines and control the time spent on each task;
  • Eliminate distractions and minimize interruptions;
  • Organize tasks and set priorities;
  • Finally, you can do all of these above strategies using Google Calendar. Then, check out the tips below about how to use Google Calendar to boost productivity.

11 tips to boost productivity using Google Calendar

how to boost productivity using Google Calendar

By increasing productivity you increase not only the company’s results in the short and long term, but also the general well-being. Productivity is synonymous of agility and less energy, avoiding daily stress and reducing fatigue.

Investing in boost productivity of your team is a gain in quality of life for everyone and positive results for the company.

That way, we’ve listed 11 tips about how to boost productivity using Google Calendar. Check it out below.

1. Include task list to Google Calendar

Creating small tasks during the day will give you a better view of what needs to be done, as well as eliminating the discomfort of long and endless tasks. So, add a list of tasks to Google Calendar, and mark as completed the measure you take.

If necessary, share it with the team so that they are aware of what was accomplished that day.

2. Receive your schedule and appointments by email every day

With Google Calendar, you can create notifications to remind you of your daily appointments.

And not only that, you can also send your complete schedule every day by email, so if you’re not near your phone at any given time or can’t access Google Calendar, you can open your email.

You can even share this email with people who need to be aware of your schedule.

3. Share your schedule with the entire team

increase team communication with Google Calendar

Sharing the calendar with the whole team is a strong strategy to improve not only the communication but also for everyone to measure the progress of important projects.

You can configure it so that only the information you want appears.

And you can also leave hours available for the team to quickly schedule meetings with you.

4. Drag and drop events easily

Sometimes it happens that a meeting needs to be rescheduled. But don’t worry, you won’t need to enter all the details of the meeting again, just drag and drop the event to the given date.

To do this, just click on the event you want to change and relocate using your cursor to the new date.

5. Organize by color

Using the different color strategy for each stage of the project is a way for you to find the information you need more easily. After all, it is a challenge to manage more than one project at the same time.

Therefore, create colors for each event, each stage of the project. In addition, color-coding can help you better understand how you are spending your time and which areas you focus most often.

6. Set an absence message on Google Calendar

Defining an absence message can help you in many ways. You can set a specific work schedule, or when you have to leave to solve a personal problem, and if someone requests a meeting with you at that time of absence, the calendar will automatically decline.

In addition, if a customer has an emergency during the time you are away, he will immediately look for your partner or someone else that can help him.

7. Use keyboard shortcuts

Keyboard Shortcuts

Using keyboard shortcuts to navigate Google Calendar is an incredible time-saver. Check out the main shortcuts here.

8. Add attachments

It is much easier when you have all the information quickly.

In other words, did you schedule an important meeting with a client? Attach the meeting minutes to the event, so you will know exactly where to find it when you start the meeting.

When creating an event for an important task, attach necessary documents. That way, everyone involved in that task will have access to the document without having to request it.

Practicality and less time spent searching or requesting files.

9. Set up recurring events

Do you have a team meeting every Monday to discuss the details of the project? Set up recurring events in Google Calendar to prevent you from having to edit every Monday.

Google Calendar how to use

To do this, when creating an event for the first time, select how often you want this event to be repeated daily, weekly, or monthly. It is also possible to configure according to your need.

10. Organize projects with Google Calendar

As we saw in the first article about Google Calendar, it’s possible to create multiple calendars. Therefore, it’s possible to organize all the company’s projects effectively and all in one place.

Create a calendar for each project, and add events for each of the project’s important tasks. Google Calendar makes it possible to add events for each stage of the project and add those responsible for each of the tasks and share it with the team. In addition, you can add delivery times and set priorities.

That way, you can get an overview of the progress of the project, and open the chat when you need to ask a question, make a comment and even give a general warning.

11. Improve communication with the team using Google Calendar

Communication prevents failures and optimizes processes. That way, improve the communication with your work team with Google Calendar.

You can schedule meetings and invite the team to the meeting. In addition, it is possible to receive confirmations of these invitations without having to ask each one individually.

Quickly start video conferencing to optimize meetings and find solutions in minutes. All this without leaving your place, do it by your mobile or work computer.

In conclusion, Google Calendar is an efficient organization and productivity application to optimize business processes, set goals and achieve positive results.

Learn how to use Google Calendar as a strong strategy of organization to book your routine. Click here!

Reference material

  1. Google Calendar – Boost your Routine using Google Calendar
  2. Youtube Personal and Business Productivity –
  3. Zapier – How to Automate your Business and Gain Efficiency
blog Google Calendar Productivity

Google Calendar: the best option for you company

In a completely updated world, many companies invest in technology to automate processes. In this sense, find out why Google Calendar is the best online calendar option for your company. With it, you can optimize tasks and improve your productivity in a practical and fast way. Continue to read to find out.

What is Google Calendar?

increase productivity

Google Calendar is a practical calendar developed by Google. It’s free and available both in the web version and for Android and iOS apps.

If you have a Google account, you can use Google Calendar for free, just access the web or mobile version and log into your account.

Google Calendar allows the user to create and edit events, appointment reminders, and even share your calendar with the team or with friends quickly.

With Google Calendar you can work even offline. That is, respond to invitations even without the internet and as soon as you are connected it will automatically synchronize, sending the response to the respective recipients.

You can also receive event notifications via email or mobile. It was created to optimize and facilitate your day. And so that you never forget an important appointment with family or friends.

Thus, check below the reasons why you should use Google Calendar to optimize the processes of your company and make your work-life business more productive.

5 reasons to bet on Google Calendar for your company’s organization

Created to make your life more practical, it has emerged as a proposal for effective organization, both for your professional life, as well as for your personal daily activities.

And now that you already know what Google Calendar is, check out how it can help you to organize your company, and also keep the whole team informed about the progress of important projects.

1. Handle in a practical and easy way

Its interface is everything you expect from Google: practical and easy to handle.

Google Calendar was designed to deliver simple and easy resources, where you or your secretary, for example, can feed it without much effort and always keep the organization of the company’s appointments.

To create a new event or appointment, just click on “+ create”, then add a title and time. You can also add guests, locations, and event description. All this in a very simple way, as in the image below.

how to create an event with Google Calendar

2. Increase your productivity with Google Calendar

In immediate times, all that a good businessman looks for is practicality. Time is valuable and you need to take advantage of every moment to achieve goals and perform daily tasks.

Controlling activities and doing good time management to increase productivity has been valuable for most businessmen. And with Google Calendar you can manage time efficiently for your business in minutes.

Don’t waste any more time trying to organize everything in a notepad, or forgetting your agenda at home or in a client’s meeting room.

Google Calendar has the function of synchronizing on more than one device, so your calendar will always be with you and ready to receive new events and new notes.

In addition, another important feature that can help you increase productivity is that you can define each event in color, allowing you to see your priorities in greater detail.

3. Keep the team informed

This is one of the most amazing features and one that gains thousands of users. With Google Calendar, you can share calendar events with the entire team to keep them always informed about the company’s projects.

Another advantage is to make available hours on your calendar so that employees can schedule meetings with you, without having to call you all the time.

Through the app, you can also invite the team to meetings and receive confirmation.

Incredible and practical, isn’t it?

4. Multiple calendar

Sometimes it is easier to create a calendar for the company projects and another for personal projects.

When you share a calendar, the team is unable to access your personal agenda. You can set up to share your calendar so that only the information you want others to see appears, so you keep your calendar private.

To add a new calendar, just click on “other calendars +” and then “create a new calendar”. You can add a title, a description, and even change the time zone. Check out the image below.

how to create a new calendar with Google Calendar

5. Manage projects

Finally, with Google Calendar you can manage projects and share with your team, in addition to having a broad view of your team’s performance, you keep the steps more organized.

But how do I do this?

To make it easier, you can create an event for each step, or for each task in the project. You can invite the person responsible for the task to this event, add and set a deadline and then share it with all team members. This way, everyone can monitor the progress of the project.

Thus, you eliminate unnecessary meetings and increase the productivity of the entire team.

In conclusion, Google Calendar is the best way to organize company events, appointments, and projects in a shared way, all in one place.

This goes for both: personal and professional life. After all, personal life requires planning and organizing goals, whether for private meetings or important college events, this resource stores all information securely.

It is not much different with professional life, which requires planning and organization from the businessman. The calendar will help in meeting goals and also facilitate contact with a partner or with your team.

Do you want to organize your routine in a practical and effective way using Google Calendar? Click here.

What did you think of this content? Leave it in the comments if you already know Google Calendar and share your tips with others.

Reference material

  1. Google Calendar – Boost your Routine using Google Calendar
  2. Youtube Personal and Business Productivity –