Tag: productivity

Google Chrome Extensions that you really need to know

Post author By Organize na Prática Team
Post date November 25, 2020
10 Comments on Google Chrome Extensions that you really need to know

Google Chrome is one of the most widely used browsers because it offers high-performance tools and facilities to provide its users with the best possible experience. And did you know, that one of these possibilities is the Google Chrome extensions? Thought precisely to bring more agility and practicality to your routine.

Google Chrome extensions

Google offers a wide variety of plugins and extensions to help you improve your browser experience.

In summary, a Google Chrome extension, when added, directly affects the layout and functionality of your control panel and account. In addition, offers tools that will add even more to your routine.

They were created with the purpose of facilitating use, increasing productivity, and improving the performance of its users, regardless of the purpose for which they use the tool.

To add a Google Chrome extension is very simple. We prepared a step-by-step in the next topic, check it out.

How to add a Google Chrome extension?

To add a Gmail extension is simpler than you think. You can do it in just two steps.

1. Go to the Google Chrome Webstore and search for the extension of your interest.

2. Then, just click “Add to Chrome”, then “Add extension”, and you’re done! The extension will automatically be added to your browser, ready to be used.

And now that you know what an extension is and how to add it, check out the following list of Google Chrome extensions that we have separated to help you make your routine more productive and organized.

Google chrome extensions to increase your productivity

As we have seen, Google Chrome extensions are excellent tools to improve the services already offered, which can reinforce security, optimize the organization, and even help with your marketing strategies. So, check out the extensions we’ve separated for you below.

1. Checker Plus for Gmail

This extension is ideal for those who use the computer to perform different tasks and that go beyond reading and sending e-mails. Checker Plus for Gmail will notify all new emails with pop-up windows in the lower right corner of your computer screen.

Each notification will show the first few lines of the email, so you can decide whether you need to respond immediately or whether the sender can wait.

In addition, one of the features of this extension is the easy-access panel where messages can be quickly read, deleted, and even answered. All this without having to access the Gmail page.

So, for you who need to manage more than one email at a time, this tool is extremely useful. Furthermore, it doesn’t restrict the number of accounts that can be managed simultaneously.

Checker Plus is also available for other tools like Google Calendar and Google Drive.

2. Google Chrome Extensions: BuzzSumo

This tool is ideal for those who have a blog or a website and want to gain insights into the performance of content posted on networks. Both your page and other people’s pages.

Through BuzzSumo you will be able to:

View which content is most shared;
Track your competitors and people who operate in the same market segment;
Issue reports by subject
Search for influential people who can promote your brand and more.

In this way, this extension of Google Chrome helps you to give visibility to your brand and increase your authority in your area of expertise.

3. Click&Clean

With more than 2 million users, this extension is ideal for those who don’t want to waste time erasing or cleaning general navigation data. That is, when you keep the data in your browser, it may happen that your web experience becomes slow, causing some sites not to work.

Therefore, this Google Chrome extension deletes:

Addresses entered previously;
Cached data;
Cookies;
Registration of downloads and;
Browsing history.

All this with just one click, and very quickly.

4. J2TEAM Security

J2TEAM Security - Google Chrome Extensions

Are you looking for mechanisms to increase your security on the web? So, J2TEAM Security can help you.

This Google Chrome extension protects against viruses and, at the same time, allows you to customize the list of blocked addresses on your site. This extension also guarantees real-time protection and malware blocking. As well as the possibility of including HTTPS in blogs.

In addition, J2TEAM helps to preserve your privacy on social networks, as it offers the options to hide the signs that show that you viewed a message on Facebook Messenger, for example. Or even hide how long you’ve been active in the app.

5. Google Chrome Extensions: Ghostery

Do ads on websites distract you and still decrease your productivity? Don’t worry! Ghostery came to save you on this. Because it works as an ad blocker, allowing you to browse websites without interruption.

Ideal for those who are easily distracted by the ads while doing academic research or for some professional project.

In addition, Ghostery also protects your privacy, as it “disguises” your data and blocks trackers on the websites you browse. That way, you make your web experience much more enjoyable, and you can count on an excellent performance.

6. Todoist

Do you have difficulties in organizing day-to-day tasks? Don’t worry, Todoist is a to-do list extension, and it allows you to organize your day’s activities without leaving your main Gmail box, for example.

When adding the extension, a floating window with several task list options is at the bottom of the screen.

So you can increase your productivity by adding and checking important tasks quickly. Plus, the paid version includes appointment reminders so you never miss an important appointment again.

Todoist is a super simple task list, designed to help you get organized in your routine.

Whether to follow up on important projects or simply remember to pay your rent, this extension will keep you productive at all times, allowing you to manage your tasks even offline.

7. StayFocusd

There are days when “being productive” is a harder task than it really needs to be. And it happens to everyone. After all, not everyone is productive every day. It’s up to us to understand what decreases our productivity by identifying distractions.

In that sense, the StayFocusd extension can help you stay more focused at times when you need to be productive. This is because the extension limits the amount of time you can spend on certain sites that distract you easily, helping you to stay focused on the job.

Thus, when the time limit on these sites is reached, they will be blocked and inaccessible for the rest of the day. Just have the discipline to configure and maintain the settings for a more agile and productive day.

8. Boomerang

If you work with email marketing strategy or need to send proposals constantly by email, then Boomerang is the ideal extension to help you with your tasks.

With this extension, it’s possible to schedule emails, schedule messages for later, and even organize the inbox with reminders. In addition, this tool is an excellent way to ensure the efficiency of follow-ups.

That is, request that a scent message be returned to the inbox if it’s not answered by the recipient, and do so with a few clicks and very easily.

That way, you receive a reminder and can contact you again. The extension is free, however, it’s limited to 10 monthly emails.

In conclusion, there are numerous extensions that promote improvements and add features to your browser interface and even your email, and you can choose them according to your need.

However, it’s worth mentioning that it’s not a good idea to install all extensions at the same time. After all, this attitude can cause delays in your browser. Therefore, before installing, look for the best ones, the market offers numerous options for all tastes and services.

Finally, knowledge doesn’t stop here

Do you want to increase your Productivity and Organize your Personal and Business Routine using practical routines and templates?

Moreover, what about learning the essentials components to set a productivity routine? In other words, is the same techniques that help me to increase my productivity and bring efficiency to my days.

Click here to know more about our courses!

Reference material

YouTube – Personal and Business Productivity
Zapier – How to Automate your Business and Gain Efficiency
Set a productivity routine – Google Calendar + Evernote + Calendly
Organize na Pratica – Courses

Tags extensions for productivity, Google Chrome Extensions, Google extensions, how to boost productivity, productivity

Productivity

What is productivity? A practical guide

Post author By Organize na Prática Team
Post date November 24, 2020
No Comments on What is productivity? A practical guide

Productivity is not about working hard, having influence, not even with the number of employees you have in your company. Productivity is about how each person manages their own time, performing a certain amount of quality activities. Therefore, we have prepared this practical guide explaining what productivity is and how to increase it through simple and effective tips. Check it out!

In the business world, time is the scarcest and most valuable resource. And the truth is that everyone has the same 24 hours to fill every day.

The difference is that not everyone knows how to manage this time to be able to perform all tasks, and still take the necessary breaks for the body and mind to rest, thus preserving physical and mental health.

First, knowing how to use time correctly is the best strategy to become more productive. But, before knowing how to be more productive, let’s understand what productivity is.

What is productivity?

Anyone who has a business or company knows that having good levels of productivity at work, and investing in motivated and productive employees is essential to succeed and increase results. However, to find out how you can increase productivity, you need to understand what it means.

The first step is to differentiate production productivity:

Production

It’s the volume of what is produced, that is, the quantity. For a clothing manufacturer, for example, production concerns the largest number of items to produce in the least possible time.

The production is to take all the materials and turn them into the final product, thinking only about what to do, not how to do it.

Productivity

Productivity is thinking about how to do it. While production is related to quantity, productivity is related to the quality of what is produced. Those who produce a lot are not always productive.

In addition, productivity is directly related to improvements and growth for the company. It’s the way to manage time well and use the appropriate resources to facilitate production. Thus, by using the necessary tools, within an effective strategy, you can – as a consequence – produce more in less time.

In short, productivity is the ability to do more in less time, without losing quality. That is, it’s being efficient and carrying out a task with as little effort, time, or money as possible. Manage resources so that there is no unnecessary loss or waste.

Productivity can also be defined as a way of measuring efficiency. It’s prioritizing certain activities and choosing the right ways to perform the right tasks. And back to that question about preserving physical and mental health, Tony Robbins (an American author) believes that productivity focuses on the ways in which people can better manage their lives so that they have more time.

In this context, productivity can also be related to the quality of life, even in the business world.

Finally, with all these concepts in mind, check out the following topic for practical and quick tips on how to be productive.

How to become more productive?

Now that you know what productivity is, understand the difference between producing and being productive, you must be asking yourself: but, how to become more productive?

There are no rules or a magic formula, everything will depend on the resources you have at hand and the way you work. The same goes for a large company. Increasing productivity requires study, planning, and practice.

But, some tips are important to help you with this process. Check it out:

Make productivity a habit

First, turning productivity into a habit can help you achieve excellent results. For, like any other change in your life, productivity requires effort, constancy, and work on your part. Only then will you be able to understand how your routine works and what are the best strategies to better manage your time.

Whether through task lists, or setting priorities through an agenda, you need to develop a habit that will make you more productive. The resources are numerous, and as has been said, there is no cake recipe to follow.

Cut your to-do list in half

It’s very common to create huge lists, and when the end of the day comes, you have the feeling of having done almost nothing. This is because you are probably wanting to do more than you really need or achieve.

Being bogged down with demands and tasks doesn’t mean having more productivity. On the contrary, having a countless list of tasks means being busy. And the busier you are, the more it shows that you don’t know how to manage your time efficiently. Chances are you will be stressed and frustrated about not being able to handle everything.

So cut your to-do list – preferably – in half. Before building your list, define what are the priorities? What needs to be done until a certain time?

Always prioritize, and if you have time left, move on to less important activities. After all, we are not production machines and we cannot spend an entire day with the same level of concentration. So when you feel your body or mind needs a break, respect it.

Pausing during the day will help to relieve stress to return with more concentration. And don’t feel guilty about taking breaks during the day. They are necessary and can help you to be more productive.

Eliminate unnecessary tasks

In conclusion, productivity is also related to the way you carry out activities. Often, you have a huge list of tasks, producing all day with the feeling that you are not getting results.

So in addition to cutting your to-do list in half, it’s important to understand whether the tasks you are doing will work well.

To help you in this process you can use the 80/20 rule. Only 20% of what you do every day produces 80% of your results. So, eliminate the things that aren’t important during the day. Moreover, learn how to divide a large project into stages and try to automate repetitive tasks.

Finally, what about learning to increase your Productivity and Organize your Personal and Business Routine, in a practical and easy way?

Click here to know more!

What did you think about this content? What do you usually do to become more productive? Leave your opinion in the comments and share this material with your friends.

Moreover, take the opportunity to follow Organize na Pratica on Instagram, and to follow more amazing videos on the YouTube channel.

Reference material

YouTube – Personal and Business Productivity
Set a productivity routine – Google Calendar + Evernote + Calendly
Organize na Pratica – Courses

Tags how to boost productivity, production versus productivity, productivity, what is productivity

Productivity

Windows 10: Tips that will make your routine more productive

Post author By Organize na Prática Team
Post date November 23, 2020
No Comments on Windows 10: Tips that will make your routine more productive

Do you use Windows 10 and don’t know what to do to make your routine even more productive? The latest version of the Microsoft operating system offers many possibilities and a multitude of features for its users. So, we have listed in this article 5 practical tips to make your routine more productive, check it out.

No doubt, productivity is the concept that haunts all professionals today, especially those who work with computers. Any more or less click counts time. And in the business world, we all know that time is money.

Productivity is related to the correct way you can use resources to produce more in less time.

And Windows 10 is one of the most used operating systems in the world since 2018. With its updates, the system gains little tricks and secrets that can activate some useful functions. Thus, increasing productivity in your routine.

With this in mind, we’ve separated some Windows 10 tips that will certainly make your day easier. Check it out below.

First, customize the Windows 10 start menu

The main advantage of personalizing your start menu with the applications and programs you access most is the possibility of saving clicks and time. The menu is separated into dynamic blocks to pin applications. Thus, you can customize according to your need.

To include an application, simply search, drag, and drop to the area. Or right-click on the app you want to pin, then “Pin on the start menu”.

In addition, you can also adjust the size of the icons in the start menu. As well as grouping by categories, as in the image below.

To change the name of the group, just click above the group, and type the name.

Now, if you want to resize, delete from the menu, or even uninstall the app, just click with the right mouse button and choose the option that best applies. With your personalized menu, you will certainly save precious seconds of your day.

Second, pin important apps to the Windows 10 taskbar

The taskbar is another interesting feature. Similar to the start menu, it’s possible to pin applications and files that you access every day in the bar at the bottom of your screen.

You can do this in two ways:

The first is by clicking and dragging the file or application to the taskbar. And the second is by clicking on the right mouse button, then on the pin, in “Pin to taskbar”.

The idea is to leave only those apps that you use frequently, to make your routine easier.

Third, take print without secrets

Everyone knows the famous “Print Screen” button (prt scn) on the keyboard to capture an entire screen, for example. However, the screenshot will not be saved as a file (as on your phone, for example, which already receives the image in the gallery). The capture will be copied to the clipboard. So, you will need to open an editing tool, paste, edit, and save.

To make your life easier, Windows 10 offers two different ways to print, in addition to the traditional one described above.

The first one is through the shortcut “Windows + PrtScn”. In this way, the image taken will be automatically saved in the “Screenshots” folder, which is inside the “Images” folder.

The second way is using the command “Windows + Shift + S”, which opens a selection tool, so you can choose exactly which location on the screen you want to capture. So you don’t need to open another program to edit your image.

And just like in the classic command, the capture is saved in the collage area, ready to be used or shared.

Fourth, decrease distractions

When we talk about productivity, one of the tips that can help you become more productive is precisely this: reduce distractions while you are at work.

To help you, in April 2018 Windows 10 received an update that included Focus Assist as one of its tools. This way, you can control how many notifications you receive on the screen. You can even choose not to receive notifications on the screen.

To configure, just follow the step by step below:

1. Go to the settings, then click on system and, finally, on Focus Assist, or focus assistant.

2. Choose from three options:

Disabled (so you get all notifications from your apps and contacts);
Priority only (receive only notifications selected from a list customized by you);
Alarms only (hide all notifications, except for alarms).

In addition, it is also possible to schedule this feature for certain hours of the day. Ideal if you use your computer for personal, professional, and academic purposes.

Fifth, start talking instead of typing

Speech recognition has always been a positive point of Microsoft, and it comes with everything in Windows 10. If you have a busy routine, hold many meetings, this feature can be a great ally.

In this sense, you can use the dictation function to convert spoken words to text anywhere and any application on your Windows 10 computer. The feature is already installed in the operating system, that is, there is no need to download or install any other program. Check out how this is possible:

To start dictating, select the text field in the app you want and press the “Windows + H” keys to open the audio toolbar. And when you don’t want to dictate anymore, just stop talking or say “stop dictation”.

The function is ideal for when you need to conduct an interview, it facilitates and a lot when transcribing. The only downside is that you will need to include punctuation manually.

Finally, knowledge doesn’t stop there. What do you think about learning – objectively and through practical situations – how to organize and create new routines that will increase your productivity?

Click here to access our courses!

What did you think about this content? Leave your opinion in the comments and share this material with your friends.

Moreover, take the opportunity to follow incredible videos of Organize na Pratica on Youtube.

Reference material

Organize na Pratica – Courses
Youtube – Personal and Business Productivity
Organize your Calendar Practically and Effectively using Google Calendar – Click here to know more.

Tags productivity, tips on how to increase productivity, Windows 10, Windows 10 tips

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Google Workspace: what is it?

Post author By Organize na Prática Team
Post date November 4, 2020
63 Comments on Google Workspace: what is it?

Google Workspace – formerly called G suite – is the corporate package from Google that offers great resources and tools for you to work efficiently and productively. Therefore, in this article, you will learn what is and how you can use Google Workspace to transform your personal and professional life positively. Good reading!

Google Workspace X Gmail

First, let’s understand the difference between Google Workspace and Gmail so that you can use all the features that the company offers.

Gmail is one of the most used email platforms worldwide, being available in the free and paid version (more professional). And it’s in the paid version that you can find all the features of Google Workspace.

In addition, Gmail is exclusively for email and has features similar to the professional and paid version. Being them:

Highly organized email inbox;
Spam filter;
Drive;
Schedule;
Google Docs;
Meet (videoconference application), among others.

In summary, both offer excellent tools to organize your professional and personal life in minutes. The difference is that Google Workspace offers even more possibilities. So, check out what those possibilities are in the next topic.

Google Workspace: what is it?

In summary, Google Workspace is a corporate package from Google that offers great resources and tools for you to work efficiently and productively. Formerly called “G Suite”, it now has a new look and has many features to increase the productivity of teamwork

It’s an effective tool for companies that are looking for an information technology structure to optimize company processes.

That’s a Google solution, with numerous possibilities, including the removal of ads, leaving your work environment even more professional and without distractions. In addition, it allows access to specific resources for employee management and data protection.

Right after, check out the main advantages of paying for Google Workspace services and what each plan offers.

Advantages of paying for Google Workspace

When paying for services, Google Workspace offers even more features, a more comprehensive administration panel and countless possibilities for professionals.

Not only that, it also allows the use of an email address with a personalized domain to add even more value to your brand. In addition, it offers greater storage space. That is, manage all documents, meeting minutes, company employee files all in one place.

In detail, check below all the features that each of the three plans offer.

1. Business Starter

The plan is available for $6 monthly and offers:

Corporate e-mail;
Meet (own application for videoconferences and voice calls);
Chat (for you to communicate with your team);
Shared agenda;
30 GB of Drive storage
Spreadsheets, documents and presentations;
Forms for creating surveys;
Website creator;
Keep (application for shared notes);
Currents (application to assess employee engagement and receive feedback);
24 hour support
Advanced protection program
Device management, and many more.

2. Business Standard

Available for $12 monthly. Includes the features offered in the Business Starter plan and more:

Unlimited storage or 2 TB per user;
Cloud Search (intelligent search system in G Suite);
150 participant video meetings + recording
Security and management controls
As well as the possibility of receiving audit reports to track and analyze users’ activities.

3. Business Plus

This plan is available for $18 monthly. It makes available all the resources listed in the other plans, in addition to the resources below:

Access control using a security key;
250 participant video meetings + recording, attendance tracking
5 TB cloud storage per user
Enhanced security and management controls, including Vault and advanced endpoint management
Prevention of data loss in Gmail and Drive;
Cloud Identity Premium (to manage users, devices, and applications).

4. Enterprise

Finally, this package has no set price. According to Google, it’s necessary to contact the company to verify values. Probably because it’s a package that will meet your specific demands.
In it, you will find all the resources available in the previous plan and more, such as, for example:

250 participant video meetings + recording, attendance tracking, noise cancellation, in-domain live-streaming done.
As much storage as you need to be done.
Advanced security, management, and compliance controls, including Vault, DLP, data regions, and enterprise endpoint management, and more.

Would you like to have access to all these features at a 20% discount after the 14-day trial period? Click here.

How to use Google Workspace for your business

You already know what Google Workspace is and what the features are when purchasing one of the plans. Thus, to end the presentation of this Google solution, we will list for you the advantages of using Google Workspace to control your company’s processes.

Among all the features listed throughout this article, both in the paid version and in the free version, Google Workspace offers numerous management possibilities for your company. Check it out below.

Manage the service in a practical and efficient way

In general, this solution allows you or the administrator to control all company information and everything that passes through the platform. Thus, in case it’s necessary to disconnect an employee, all that information fed, whether it’s an exchange of emails, documents and appointments, will remain within the company in a safe and effective manner.

Certainly, a beautiful tool, isn’t it?

In addition, the administrator is able to check everything that goes through the platform and analyze all the activities of the employees, being able to be attentive to any changes, and also to bonuses for team performance.

Google Workspace offers more security for your company

The Business Standard and Business Plus plans have the Vault service. That is, a service that allows the configuration of retention rules for important information, such as articles, conversations, appointments and e-mails.

This means that even if someone deletes an email manually, for example, the Vault service allows you to recover.

Share the agenda with the entire team

Google Calendar is a feature available in both the free and paid versions. However, the Google Workspace version brings even more possibilities.

With the calendar, you can share your important company commitments with your team. Similarly, it even allows you to invite team members to meetings, book appointments on the calendar so that your team can contact you, among others.

Take the opportunity to know our complete training. Click here and learn how to Organize Your Calendar Practically and Effectively using Google Calendar.

Keep your team informed about the project through videoconference

Finally, Google Workspace offers a practical and effective solution for conducting videoconferences, in addition to initiating group or individual conversations.

The proposal is to keep your team fully integrated to the company’s processes. Likewise, keep your team informed about the details and the progress of the company’s projects.

As a result, if you’ve made it this far, then you must have already chosen between the paid version and the free version to manage your business.

In addition, with the changes, it will now be possible to start a new virtual document within a chat room, with the active collaboration of the team.

Are you a professional and can’t afford a more advanced service? Don’t worry! Gmail already has many features for you to manage your activities effectively. After all, what counts are your intention to optimize your tasks.

On the other hand, if you have a team, we recommend the services of Google Workspace to make a skilled integration of the team and a more effective organization of the company, making your routine more productive and keeping all the processes and your projects at your fingertips.

Finally, what did you think about this content? Leave your opinion in the comments and share this material with your friends.

Take the opportunity to follow Organize na Pratica on Instagram, and to follow more amazing videos on the YouTube channel.

Reference material

Google Calendar – Boost your Routine using Google Calendar
YouTube – Personal and Business Productivity
Zapier – How to Automate your Business and Gain Efficiency
Organize na Pratica – Courses

Tags google workspace, productivity, what is google workspace

blog Productivity

Time management: know these techniques and streamline your routine

Post author By Organize na Prática Team
Post date October 20, 2020
6 Comments on Time management: know these techniques and streamline your routine

Good time management can have a positive impact on your routine, helping you to become more agile and productive. In addition, it’s possible to reduce the feeling of pressure and keep tasks on schedule. With this in mind, we have prepared this material to explain everything you need to know about good time management.

Read until the end, because we will teach you 4 amazing techniques to help you optimize your routine.

How many times have you imagined how ideal it would be if the day had 48 hours? Thus, you would be able to handle all your daily tasks. But, have you ever stopped to think that the problem may be in how you manage time, and not how many hours you have in a day?

The truth is that we have enough time to complete our routine, what is missing is an appropriate way to manage this time.

According to Time Management, it is possible to organize and plan the routine and still consider unexpected events. But before we get down to business, let’s understand what time management is.

What is time management?

In short, time management is the process of organizing and planning how time should be divided between the various activities of a routine. That is, time management concerns the amount of time spent to perform your day’s task.

Good time management requires a change in the focus that is given both to activities and to the results achieved. Being busy is not synonymous with being productive.

After all, how much time and energy do you spend in a day to perform various tasks, and at the end of the day, you didn’t complete any? This is because you are probably dividing yourself between all your countless tasks, rather than focusing on one task at a time.

So, time management means:

Time spent in the right places to perform the right tasks;
Know the priorities, your obligations and work with a list of tasks;
Manage time spent in the professional environment, and also in all other areas of your life.

In other words, time management doesn’t mean finding ways to work harder, but, making the right use of the time you have.

Below are the advantages of performing good time management.

Advantages of Time Management

Now that you know the concept of time management, understand why it’s important to invest in good time management in your life. We separated a list, check it out:

Reduce stress;
Prevent surprises and increase the ability to deal with unforeseen circumstances;
Increase productivity, and consequently, the number of tasks performed;
Reduces the risks of rework when investing in a more organized routine;
More free time to dedicate to your family and your hobbies;
Less time and energy wasted;
More opportunities arise;
More time for what is really important. After all, managing time also means dedicating more time to tasks that require more attention;

Managing your own time properly, directly impacts your entire life. Its main objective is to increase productivity. That is, improving your ability to produce more, better, and in less time.

In addition, good time management helps you in making decisions, and connecting with course deadlines, giving you clarity about what needs to be done.

That way, we’ve separated incredible time management techniques so you can apply and start enjoying all these benefits today. Check it out in the next topic.

Time Management Techniques

Disorganization and procrastination are two of the great villains of time management. And to escape these obstacles, there are some techniques that can help you. We list the top 4, check it out:

1. Pomodoro technique

The Pomodoro time management technique was developed in the late 1980s by an Italian university student named Francesco Cirillo. He was looking for an effective way to increase his productivity in his studies.

For this, he used a kitchen timer in the shape of a tomato (or “Pomodoro”, in Italian), and rotated for 25 minutes, making a noise at the end of that period.

In these 25 minutes, Francesco keeps concentrated on his tasks, without any interruption, remaining 100% focused.

The technique is based on dividing the workflow into blocks of intense concentration, ensuring greater stimulation of our brain. To put the technique into practice you will need:

a stopwatch, timer, or app;
and a list of tasks.

The task list will help you to define what needs to be done in your workday or studies.

Then you will divide your time into 25-minute periods, and work with full focus, without interruptions or distractions in those periods.

When the 25-minute period ends and your alarm sounds, take a 5-minute break. During this break you can take the time to do things that are not related to the most important task, such as: taking a coffee, making a call, going to the bathroom, where it’s even worth browsing social networks (just be careful not to exceed 5 minutes)

Every 4 cycles of 30 minutes (that is, 25 minutes of activity and 5 minutes of break), take a longer break between 15 and 30 minutes to certify oxygenation in your brain, reduce stress and overload. These breaks are important to increase mental alertness.

2. GTD technique

GTD or Getting Things Done is a technique that assumes that having greater control and clarity over what you are doing allows you to achieve better results and in less time.

For this, you need to clear your mind, recording somewhere everything you need to do. It can be in an app, a physical calendar, or a whiteboard in your office. That way, your mind is free to fully focus on performing your tasks.

This technique is divided into 5 steps:

Collect: write down on a paper everything that needs to be done.
Process: analyze the degree of priority and the order in which they will be made.
Organize: separate the tasks according to the similarities between them and create an action plan.
Execute: it’s time to focus and get your hands dirty. It’s time to “Getting Things Done”.
Review: resume your work to mark what has already been done, and check if nothing important is left behind.

The idea is to make a real list, not a huge list, with tasks that you know you won’t be able to handle, even if you work 20 hours a day.

3. GUT technique or process prioritization matrix

This technique is an easy-to-use and simple to understand tool that helps in the process of prioritizing problems and internal situations.

In other words, the matrix is used to classify each problem that you consider pertinent to your routine from the point of view of gravity (of the problem), of the urgency (of solving it), and of the tendency (of it to worsen quickly or slowly).

The idea is to distribute grades from 1 to 5 for each of your demands and activities. And start with the highest grade tasks. To help you determine grades, use the following criteria:

Gravity: 5 is extremely serious, and 1 is non-serious.
Urgency: where 5 means immediate action is needed and 1 is the activity or demand for waiting.
Tendency: 5 will get worse quickly if an action is not taken and 1 nothing will happen.

4. Kanban time management method

Finally, the Kanban method consists of grouping tasks in a table, separating and sorting them by lists. At first, this method was created as a project management technique and is used in most applications like Asana, Trello, Click Up, and Pipefy, for example.

Through this method, it’s possible to be clear about which stage each part of the project is at. But, there is a simpler version of this technique that can be used to facilitate time management.

What you need to do is write each task on a card or post-it (manually or in an app) and change its place in the general board, according to its progress.

This technique is ideal for you who work with long processes, or if your activities involve several tasks. Moreover, it’s an ideal time management and organization tool.

In this general framework you can create lists such as “to do”, “in progress” and “completed”. This is the best technique to get an overview of how your progress is doing throughout the week.

In conclusion, what did you think of these techniques? Leave your comments in the comments. Don’t forget to share this content on your social networks.

Finally, what about learning the essentials components to set a productivity routine?

Click here to know more about it!

Take the opportunity to follow Organize na Pratica on Instagram, and to follow more amazing videos on the YouTube channel.

Reference material

YouTube – Personal and Business Productivity
Zapier – How to Automate your Business and Gain Efficiency
Set a productivity routine – Google Calendar + Evernote + Calendly
Organize na Pratica – Courses

Tags Pomodoro Technique, productivity, time management, time management techniques

Productivity

Organize your routine: learn 3 effective strategies

Post author By Organize na Prática Team
Post date October 7, 2020
No Comments on Organize your routine: learn 3 effective strategies

Organizing the routine, especially the professional routine, is not always an easy task. Do you have difficulty creating an organization system? Do you have difficulties in making your routine more productive? Thus, we have separated 3 effective strategies that will help you organize your routine. Check it out below.

How to organize your routine effectively

Many people experience difficulties in dealing with organized routines. Furthermore, they fail to establish adequate planning of activities. Thus, setting priorities becomes an even more difficult task.

There are also those who cannot deal with short deadlines. All of these behaviors make the work routine hard.

Otherwise, when you start to invest in a more organized routine, in a workflow more suitable for your professional routine, everything flows better and you can acquire more practicality. And, consequently, you become more productive and satisfied with your work.

Therefore, we have separated three excellent tips that will help you organize your routine. Check out.

1. Being multitasking is not cool

Being multitasking is not cool - how to organize your routine

Do you know all those times you read that there are incredible benefits of being multitasking? All these benefits are myths and can harm you in your professional routine.

That’s because your brain, when it realizes that you’re doing two or even more than two tasks at the same time, can lose focus quickly. And if one of the points is that you need to stay focused to organize your routine and gain more productivity. Therefore, we understand that multitasking is not cool.

After all, when you lose focus, your brain automatically decreases concentration, increasing the chances of mistakes. Consequently, you will have to do a rework. And it will take much longer to perform a single activity.

So focus and do one activity at a time. According to that list of priorities and tasks you have built.

Just be careful not to overload yourself, and take a few breaks during the day to drink water. Watching the social network on this break is allowed. When you work without breaks, your brain also loses focus.

2. Create a task list

The first step in organizing your routine is to create a to-do list. That is, making a list of tasks in order of priorities is an excellent strategy to remember the tasks that need to be performed.

To start and avoid getting overwhelmed, outline only three priority tasks that need to be done on the day. That is, those three urgent tasks that cannot be postponed.

Then list the less urgent tasks that can be done at another time. Also delimit a specific workload for your workday. Or analyze how much time you need to complete these priority tasks.

If you can solve everything in the morning, for example. And you still have the entire afternoon of work ahead of you, then start to sort out the activities on your list that are not so high priority, but are also important.

The idea is to create possible lists to be made. Long lists are not possible and cause even more anxiety. So, set real goals to get the job done.

Counting on technology in this process is highly effective. So, let’s introduce Todoist. Check out a little more about the app below.

Todoist for task management

Todoist is an intuitive and very easy-to-use application. With this tool, you can plan your entire workday, analyze the activities you need to do. As well as defining those activities urgently.

With this application, you will certainly acquire more agility in your tasks and even increase productivity. Thus, you will be able to deliver your work with quality and have more focus to eliminate those feelings of anxiety that always arise because of deadlines.

This application is also ideal for organizing your personal and academic routine.

In summary, using Todoist is very simple. You need to add all the tasks first, then just include your priorities. See the step-by-step below:

1. If you don’t already have one, create a free Todoist account.

2. Open the web version. Click the button to create a new task.

3. Set a name and date for your activity. Then click on “add task”.

4. To define priorities, choose the task, when hovering the mouse cursor over the task, 3 points will appear in the right corner.

5. Click on the three dots, and a number of options will appear, including the priority icon. Just click on the little flag that best applies, that is, according to the priority.

6. Finally, your activities will automatically change color. As in the following image:

Very simple! Now just get organized.

3. Organize your routine with this App

When you bet on an efficient organization system, and know where your most important documents and information are stored, automatically your routine becomes more practical.

How do you organize your routine? How long does it take you to find that important email? And how agile can you organize your work activities, for example?

If you don’t know how to answer these questions, don’t worry! This last strategy will change the way you organize your routine. As well as it will bring more agility. Check it out below.

How to organize your routine: learn in practice

How about learning how to organize your routine in practice? And yet, learn to organize yourself properly, and bring more efficiency to your routine? In this way, Mauricio Aizawa, a productivity expert, prepared an incredible video.

The aim is to help you establish an effective organization system through the Evernote application. Check out the following video:

Do you want to learn the essentials components to set a productivity routine using Google Calendar, Evernote, and Calendly? Click here to know our course.

Finally, what did you think of this content? Leave your opinion in the comments. Don’t forget to share this material with your friends on social networks.

And take the opportunity to follow incredible videos of Organize na Pratica on YouTube.

Reference material

YouTube – Personal and Business Productivity
Set a productivity routine – Google Calendar + Evernote + Calendly
Organize na Pratica – Courses
Sign up for free on Evernote – Click here.

Tags Evernote, Evernote Web Clipper, how to organize your routine, organize your routine, productivity, Todoist

blog Productivity

Productivity for those who want more time

Post author By Organize na Prática Team
Post date August 6, 2020
No Comments on Productivity for those who want more time

Do you need to put an end to your procrastination and increase your productivity? Want to learn how to produce more in less time? Then read the tips we have prepared for you in this article. They are valuable productivity tips for you who want more time with the family, for leisure or simply to rest.

What is productivity?

Productivity is one of the most discussed topics in the routines of professionals and companies, if not the most recurring. And it’s no wonder, after all, productivity influences the agility of a business, a person’s work capacity, efficiency, optimization, and even the value of a service or product on the market.

But, what is productivity?

It’s the ability to perform as many activities as possible with less use of resources. In general, productivity is related to two indicators:

The quantity or quality of work done and;
The resources used to get the job done.

Tips on how to increase productivity and save up to 2x more time

Being productive means getting more done in less time. And it can make all the difference in your business. After all, you certainly have to deal with a lot of different demands every day.

And if you have a hard time solving or doing all tasks on time, you could end up hurting your career or your business.

Therefore, in this article, we have separated some tips to help you manage your time efficiently. And, consequently, increase your productivity to have more time at the end of the day for you to do what you want. Whether spending time with the family or investing in a personal project.

Check out the following tips.

1. Eliminate obstacles

In short, productivity is related to time, the number of resources used and the amount produced.

And if you are a person who is always saying you don’t have time for anything, you may be facing many obstacles in your routine that take your time and make tasks longer and more tiring. Therefore, the first point is to define what the obstacles are.

What is taking more time in your daily life, more than it should?
And when you see an obstacle, what can you do today to solve it?
That is, what activities are unnecessary and can be eliminated?

Thinking and evaluating these questions will help you to have a clear view of how you are using your time.

2. Make a to-do list

Once you have identified the obstacles that make your routine unproductive, build weekly and monthly task lists. They are important because they will direct your work and your day.

When you divide a large project into small steps or tasks, it becomes easier to carry it out, and it will be easier to achieve the goal or expected results.

You can use an agenda to make your to-do list, as well as using Google Calendar, for example.

The important thing is to list the tasks, at least one day before. This way, you will not waste time organizing, you will be able to take action.

3. Organize your work environment

It may seem like an absurd tip, but what many people don’t realize is that disorganization in the external environment, also causes mental disorganization. In this way, more time and energy is needed to perform quality work.

After all, productivity is not just about productivity and time, but also about quality and the appropriate use of resources.

Also, who likes to work in a polluted or disorganized environment?

A good work environment is one in which you or your team are comfortable to perform activities efficiently.

So, organize your mind, if you need maximum concentration to perform a certain task, ask for the collaboration of others. If you work at home, talk to your family.

And always organize your table the way you feel comfortable and can find what you need without difficulty.

4. Set goals and objectives to improve productivity

If you start a project without a defined goal, you don’t know where to start, let alone what to do to accomplish it. It’s like leaving the house and going around the block because you don’t know where you’re going.

The same goes for activities and your routine. They need to have a well-defined goal and objective. It’s this objective that will indicate what the expected result is, as well as where you want to go when performing a certain task.

In doing so, the chances of achieving the result increases, as does your productivity.

5. Organize and plan your week

As well as the importance of the task list, organizing and planning the week is essential for increasing productivity.

And if you feel that you have difficulty starting your activities, or that you are always rushing to deliver your work on time, understand that perhaps this may be a lack of organization and planning.

Therefore, determine a specific day to list and organize your routine. So, if something unexpected happens, you can reorganize yourself more easily. After all, with an organized agenda, you have a broad view of what you need to do.

In addition, you can measure your performance by crossing out tasks as they are done.

6. Bet on time management

Time is the most important resource in our routine. However, if you cannot manage it correctly, it becomes impossible to have discipline, punctuality, and efficiency in your activities. As a result, you become an unproductive person.

Time management means the ability to know how to use it consciously to:

Increase yield;
Optimize the performance of tasks;
Reduce levels of stress and anxiety due to delays, rework, and activities left to the last hour.

In a nutshell, it’s about learning to have more control over your personal and professional routine. It has to do with how you manage time, that is, how much you spend on each activity.

And a very effective method to help you manage your time better is the Pomodoro Technique.

In short, it’s about working 25 minutes on a task without interruption, and at the end of that time, you take a 5-minute break to rest your mind.

After completing four cycles of 25 minutes of work, plus a 5-minute break, you can take a longer break of 15 to 20 minutes.

This technique will help you not only better manage and manage your time, but it will also help you become more productive, as you tend to focus on one thing at a time.

7. Do one thing at a time

And speaking of focusing on one thing at a time, this is an extremely important tip.

If you believe that to be productive you need to do four or five tasks at the same time, then stop what you are doing.

By focusing on just one task you can more easily remove those obstacles from the first tip, in addition to carrying out activities with greater efficiency and quality.

8. Invest in technology to increase productivity

Last but not least: use technology to your advantage to increase productivity and save time.

There are people who believe that the internet can be a big villain for productivity. However, it can help you in countless ways.

Like, for example: eliminating unnecessary tasks, automating repetitive tasks, organizing processes and archiving documents and information in a simple and practical way.

In conclusion, what about learning to increase your Productivity and Organize your Personal and Business Routine, in a practical and easy way?

Click here to know our courses, right now.

Finally, what did you think about this content? What do you usually do to improve your productivity? Leave your opinion in the comments and share this material with your friends.

Reference material

YouTube – Personal and Business Productivity
Set a productivity routine – Google Calendar + Evernote + Calendly
Organize na Pratica – Courses

Tags how to boost productivity, increase productivity, Pomodoro Technique, productivity, tips on how to increase productivity

blog Productivity

How to boost productivity using Google Calendar

Post author By Organize na Prática Team
Post date June 18, 2020
1 Comment on How to boost productivity using Google Calendar

Google Calendar is one of the applications included in Google’s corporate package, the G Suite. Created to organize your events and appointments, optimize processes, and keep the team efficiently integrated. So, check out in this article 11 tips about how to boost your productivity using Google Calendar features, and apply to increase your company’s results.

What is productivity?

In the dictionary, productivity means: “the effectiveness of productive effort, especially in industry, as measured in terms of the rate of output per unit of input.”

In short, productivity is related to the quality and quantity of tasks that can be accomplished in less time, using fewer resources.

Through good time management and smart resources, it’s possible to increase productivity and focus more on results. Check in the next topics how you can increase productivity.

How to boost productivity?

The increase in productivity is something sought by thousands of people who seek efficiency and agility in projects. And it’s possible to boost productivity using strategies and technology in your favor, with efficient techniques and resources.

Among these strategies are:

Focus in one activity at a time and avoid being multitasking;
Set deadlines and control the time spent on each task;
Eliminate distractions and minimize interruptions;
Organize tasks and set priorities;
Finally, you can do all of these above strategies using Google Calendar. Then, check out the tips below about how to use Google Calendar to boost productivity.

11 tips to boost productivity using Google Calendar

how to boost productivity using Google Calendar

By increasing productivity you increase not only the company’s results in the short and long term, but also the general well-being. Productivity is synonymous of agility and less energy, avoiding daily stress and reducing fatigue.

Investing in boost productivity of your team is a gain in quality of life for everyone and positive results for the company.

That way, we’ve listed 11 tips about how to boost productivity using Google Calendar. Check it out below.

1. Include task list to Google Calendar

Creating small tasks during the day will give you a better view of what needs to be done, as well as eliminating the discomfort of long and endless tasks. So, add a list of tasks to Google Calendar, and mark as completed the measure you take.

If necessary, share it with the team so that they are aware of what was accomplished that day.

2. Receive your schedule and appointments by email every day

With Google Calendar, you can create notifications to remind you of your daily appointments.

And not only that, you can also send your complete schedule every day by email, so if you’re not near your phone at any given time or can’t access Google Calendar, you can open your email.

You can even share this email with people who need to be aware of your schedule.

3. Share your schedule with the entire team

increase team communication with Google Calendar

Sharing the calendar with the whole team is a strong strategy to improve not only the communication but also for everyone to measure the progress of important projects.

You can configure it so that only the information you want appears.

And you can also leave hours available for the team to quickly schedule meetings with you.

4. Drag and drop events easily

Sometimes it happens that a meeting needs to be rescheduled. But don’t worry, you won’t need to enter all the details of the meeting again, just drag and drop the event to the given date.

To do this, just click on the event you want to change and relocate using your cursor to the new date.

5. Organize by color

Using the different color strategy for each stage of the project is a way for you to find the information you need more easily. After all, it is a challenge to manage more than one project at the same time.

Therefore, create colors for each event, each stage of the project. In addition, color-coding can help you better understand how you are spending your time and which areas you focus most often.

6. Set an absence message on Google Calendar

Defining an absence message can help you in many ways. You can set a specific work schedule, or when you have to leave to solve a personal problem, and if someone requests a meeting with you at that time of absence, the calendar will automatically decline.

In addition, if a customer has an emergency during the time you are away, he will immediately look for your partner or someone else that can help him.

7. Use keyboard shortcuts

Using keyboard shortcuts to navigate Google Calendar is an incredible time-saver. Check out the main shortcuts here.

8. Add attachments

It is much easier when you have all the information quickly.

In other words, did you schedule an important meeting with a client? Attach the meeting minutes to the event, so you will know exactly where to find it when you start the meeting.

When creating an event for an important task, attach necessary documents. That way, everyone involved in that task will have access to the document without having to request it.

Practicality and less time spent searching or requesting files.

9. Set up recurring events

Do you have a team meeting every Monday to discuss the details of the project? Set up recurring events in Google Calendar to prevent you from having to edit every Monday.

To do this, when creating an event for the first time, select how often you want this event to be repeated daily, weekly, or monthly. It is also possible to configure according to your need.

10. Organize projects with Google Calendar

As we saw in the first article about Google Calendar, it’s possible to create multiple calendars. Therefore, it’s possible to organize all the company’s projects effectively and all in one place.

Create a calendar for each project, and add events for each of the project’s important tasks. Google Calendar makes it possible to add events for each stage of the project and add those responsible for each of the tasks and share it with the team. In addition, you can add delivery times and set priorities.

That way, you can get an overview of the progress of the project, and open the chat when you need to ask a question, make a comment and even give a general warning.

11. Improve communication with the team using Google Calendar

Communication prevents failures and optimizes processes. That way, improve the communication with your work team with Google Calendar.

You can schedule meetings and invite the team to the meeting. In addition, it is possible to receive confirmations of these invitations without having to ask each one individually.

Quickly start video conferencing to optimize meetings and find solutions in minutes. All this without leaving your place, do it by your mobile or work computer.

In conclusion, Google Calendar is an efficient organization and productivity application to optimize business processes, set goals and achieve positive results.

Learn how to use Google Calendar as a strong strategy of organization to book your routine. Click here!

Reference material

Google Calendar – Boost your Routine using Google Calendar
Youtube Personal and Business Productivity – https://www.youtube.com/channel
Zapier – How to Automate your Business and Gain Efficiency

Tags boost productivity using Google Calendar, google calendar, Google Calendar for productivity, how to boost productivity, productivity

blog Google Calendar Productivity

Google Calendar: the best option for you company

Post author By Organize na Prática Team
Post date June 16, 2020
9 Comments on Google Calendar: the best option for you company

In a completely updated world, many companies invest in technology to automate processes. In this sense, find out why Google Calendar is the best online calendar option for your company. With it, you can optimize tasks and improve your productivity in a practical and fast way. Continue to read to find out.

What is Google Calendar?

Google Calendar is a practical calendar developed by Google. It’s free and available both in the web version and for Android and iOS apps.

If you have a Google account, you can use Google Calendar for free, just access the web or mobile version and log into your account.

Google Calendar allows the user to create and edit events, appointment reminders, and even share your calendar with the team or with friends quickly.

With Google Calendar you can work even offline. That is, respond to invitations even without the internet and as soon as you are connected it will automatically synchronize, sending the response to the respective recipients.

You can also receive event notifications via email or mobile. It was created to optimize and facilitate your day. And so that you never forget an important appointment with family or friends.

Thus, check below the reasons why you should use Google Calendar to optimize the processes of your company and make your work-life business more productive.

5 reasons to bet on Google Calendar for your company’s organization

Created to make your life more practical, it has emerged as a proposal for effective organization, both for your professional life, as well as for your personal daily activities.

And now that you already know what Google Calendar is, check out how it can help you to organize your company, and also keep the whole team informed about the progress of important projects.

1. Handle in a practical and easy way

Its interface is everything you expect from Google: practical and easy to handle.

Google Calendar was designed to deliver simple and easy resources, where you or your secretary, for example, can feed it without much effort and always keep the organization of the company’s appointments.

To create a new event or appointment, just click on “+ create”, then add a title and time. You can also add guests, locations, and event description. All this in a very simple way, as in the image below.

how to create an event with Google Calendar

2. Increase your productivity with Google Calendar

In immediate times, all that a good businessman looks for is practicality. Time is valuable and you need to take advantage of every moment to achieve goals and perform daily tasks.

Controlling activities and doing good time management to increase productivity has been valuable for most businessmen. And with Google Calendar you can manage time efficiently for your business in minutes.

Don’t waste any more time trying to organize everything in a notepad, or forgetting your agenda at home or in a client’s meeting room.

Google Calendar has the function of synchronizing on more than one device, so your calendar will always be with you and ready to receive new events and new notes.

In addition, another important feature that can help you increase productivity is that you can define each event in color, allowing you to see your priorities in greater detail.

3. Keep the team informed

This is one of the most amazing features and one that gains thousands of users. With Google Calendar, you can share calendar events with the entire team to keep them always informed about the company’s projects.

Another advantage is to make available hours on your calendar so that employees can schedule meetings with you, without having to call you all the time.

Through the app, you can also invite the team to meetings and receive confirmation.

Incredible and practical, isn’t it?

4. Multiple calendar

Sometimes it is easier to create a calendar for the company projects and another for personal projects.

When you share a calendar, the team is unable to access your personal agenda. You can set up to share your calendar so that only the information you want others to see appears, so you keep your calendar private.

To add a new calendar, just click on “other calendars +” and then “create a new calendar”. You can add a title, a description, and even change the time zone. Check out the image below.

how to create a new calendar with Google Calendar

5. Manage projects

Finally, with Google Calendar you can manage projects and share with your team, in addition to having a broad view of your team’s performance, you keep the steps more organized.

But how do I do this?

To make it easier, you can create an event for each step, or for each task in the project. You can invite the person responsible for the task to this event, add and set a deadline and then share it with all team members. This way, everyone can monitor the progress of the project.

Thus, you eliminate unnecessary meetings and increase the productivity of the entire team.

In conclusion, Google Calendar is the best way to organize company events, appointments, and projects in a shared way, all in one place.

This goes for both: personal and professional life. After all, personal life requires planning and organizing goals, whether for private meetings or important college events, this resource stores all information securely.

It is not much different with professional life, which requires planning and organization from the businessman. The calendar will help in meeting goals and also facilitate contact with a partner or with your team.

Do you want to organize your routine in a practical and effective way using Google Calendar? Click here.

What did you think of this content? Leave it in the comments if you already know Google Calendar and share your tips with others.

Reference material

Google Calendar – Boost your Routine using Google Calendar
Youtube Personal and Business Productivity – https://www.youtube.com/channel

Tags google calendar, google calendar for companies, organization, organize your routine, productivity