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blog Evernote

Evernote features: never more forget your passwords

Evernote is an excellent tool for anyone who works with texts, notes, and information all the time. In addition, it offers complete resources to make your routine more productive and efficient. With that in mind, we’ve separated three incredible Evernote features to make your experience even more positive.

One of these tips even involves a powerful password management feature. This way, you will never forget your passwords again when you store them securely in Evernote. Read on to learn how.

In short, Evernote has become the favorite app for people looking for an easy-to-use, intuitive, and productivity-enhancing platform. Available for mobile phones and computers, Evernote offers the flexibility to create notes separated by notebooks. As well as include text formatted with colors, in lists or tables, with attachments or drawings and written by hand.

It also offers incredible organization and categorization features.

With that in mind, we’ve separated three tips with three Evernote features to further improve your experience with the tool. Prepare your app and have a good reading!

1. Evernote features: Organize the toolbar

Did you know that it’s possible to make Evernote usability even easier?

One of Evernote’s features is the possibility to organize that side toolbar so that it’s even more practical for you. However, this feature is only available on the desktop version (Windows or Mac).

To access this feature is very simple. Just follow the 3 steps below:

1. Open the version of the Evernote application on your desktop.

2. To open the option to customize the toolbar, right-click on the top bar. Then just click on “customize toolbar…”.

customize toolbar

3. A screen with options will appear. To configure, just click on the icon, drag and drop on the bar to include. You can include all the tools or just the ones you use most.

Evernote features - customize toolbar 2

2. Capture web pages with a few clicks

This resource is incredible for those who like to read articles on the web, for those who study. Or even for those who like to organize their reading routine.

Today, many companies invest in quality content (content marketing) to attract consumers and teach the public about a certain subject. As a result, content sites, which were already a reality, are increasingly being visited and used as a source of research and learning.

Many sites teach on various topics, which depending on your goals, are a real tool to complement your studies. And even new learnings to grow professionally.

As is the case with Organize in Practice. On our blog, every week, we invest in content with tips about productivity, organization, and efficiency to make your personal and professional routine more agile.

But, unfortunately, with so many activities, we don’t have time to read all the available content every time. And we often find quality material that we would like to save to read later. But, know that with Evernote it’s possible.

Through the extension of the app (Evernote Web Clipper), it’s possible to save web pages, take screenshots and even save that part of the content that is interesting for you, to review later.

Learn how to do this in 3 real easy steps:

1. Install the Evernote Web Clipper extension in your browser.

Evernote web clipper - 1

2. Open the web page you want to save the information or the entire page. Right-click, hover your mouse over the Evernote icon. Then choose the option that will suit your goal.

Evernote web clipper - 2

3. Right after, as soon as you choose, a new note will automatically be created with the captured content.

In addition, a small options screen will appear in the right corner of the screen, you can choose the option “Display in Evernote” to configure. And some related notes will appear. You can click on these notes to save the capture there, or go to the app to save and edit your new note.

With a few clicks, the content will be saved and stored for later consultation.

Certainly, this is one of the best resources, especially for you who are looking for an organization system for studies or to organize your content.

3. Evernote features: manage your passwords to never forget

Do you register on all the sites and apps that refer you? Do most of them you use or did you just stop using them because you forgot your password?

Amazon, Netflix, bank accounts, various emails, work computers, cloud systems passwords, and much more. There are so many passwords that sometimes it’s difficult to keep them in memory, mainly because each website and each service has a specific rule to include passwords such as uppercase letters, lowercase letters, a special character, and so on.

What if you had a single safe place to store your passwords, having to record only one master password? Imagine how much time you would save if you didn’t have to do, every time you forget, the password recovery process.

Evernote can also help you with this in a very simple way.

It’s possible to encrypt the information in a note to ensure security, and to prevent any person or system from breaking into your passwords. See how simple it’s in the following step-by-step:

1. This feature is only valid for the desktop version of Evernote. So, download the version on your computer. It’s available for Linux, Windows and Mac. Soon after, log in.

2. Next, create a note with the main accounts, and the main passwords that you need to remember, and save them.

3. Right after, select the password, that is, the information you want to encrypt. Right-click on the selected information and choose the option “Encrypt selected text …”.

encrypt selected text - Evernote

4. Finally, just include the password you defined as the master password and select “ok”. The password will automatically be locked.

 encrypt - 2

To reveal the blocked information, just click on the code, enter your unique password and your password will automatically be opened.

Very simple, isn’t it?

Learn in practice

How about learning the previous resource, in practice? Mauricio Aizawa, a productivity expert, prepared an incredible video.

Watch, apply to your routine, and never more forget your passwords.

Check out the following video:

Furthermore, knowledge doesn’t stop there. Every week we provide quality content to make your routine more productive and efficient. Thus, read more:

In conclusion, how about creating a free Evernote account?

Finally, what did you think about this content? How do you usually manage your passwords? Leave your opinion in the comments and share this material with your friends.

Take the opportunity to follow Organize na Pratica on Instagram, and to follow more amazing videos on the YouTube channel.

Reference material 

  1. Evernote Free Account – Click here to start
  2. YouTube – Personal and Business Productivity
  3. Set a productivity routine – Google Calendar + Evernote + Calendly   
  4. Organize na Pratica – Courses
Categories
blog Organization

Organize your documents using this curious technique

Do you have difficulties in filing your documents in an organized way? Or, do you think it is difficult to find a document every time you need it? In this article, we will focus on how you can organize your documents, contracts, or any important file using a practical and quick technique. Check it out below.

Organize your documents: know the importance

set a productivity routine

Performing efficient document management is essential not only to facilitate the routine of a company but also to help you in your personal or academic life.

We accumulate documents with some frequency. Some of them can be discarded after a while, others are necessary to file correctly for eventual consultations.

And everyone knows that, with the lack of organization, how exhausting it is to go through all the folders – digital or physical – in search of an important document.

Therefore, document management is present as an administrative tool to facilitate both company processes and anyone’s personal routine.

It’s a set of techniques and procedures that allow you to organize and store your documents safely, enabling their quick location and correct disposal, in accordance with current legislation.

In addition to these benefits, good document and contract management can bring numerous benefits. Check out below some of them.

Finding what you need, when you need it

how to organize your documents and contracts

There is nothing worse than wasting time and energy looking for something that should be at your fingertips.

So when you organize your documents in one place, you know exactly what to look for and how to look, making your routine more productive.

Save physical space

In the course of our life or the progress of the company’s processes, we have accumulated a huge amount of papers. And thanks to technology, today, you are able to carry out a practical and secure digital storage to organize your documents.

Thus, saving physical spaces that can be used for other more important functions in the company, or even in your home.

So, select a day to separate the files. Check what can be digitized, and what you need to keep in physical format, as well as what can be discarded. And do this cleaning on your files.

With an organized space, your mind will also work in an organized way, and you have an extra gain.

Information security and confidentiality

When choosing a smart system to organize your documents, you will have the security and confidentiality of information. After all, when you register on any platform, you include your passwords and guarantee that no documents will be lost or breached.

This strategy is important, especially if you will use document management to organize your professional routine.

Time optimization and increased productivity

When you have all your documents organized in a single environment, you increase your productivity and optimize time. Because you know that you will find what you need more easily.

Organize your documents using this curious technique

When choosing the best platform to organize and manage your documents, you can evaluate the one with the best cost-benefit and with a simple and intuitive interface, to make your routine even more practical.

Today, the market offers a huge variety of management tools for you to organize your documents efficiently and with security, ensuring that you can find what you need and when you need it.

What we are going to present to you today is Evernote. A secure data repository that will enable you to organize and record all information quickly and all in one place. Thus, check below all the possibilities of this tool.

Read more: Evernote: Organize your Paper Notes Effectively

Define notebooks and tags by themes to organize your documents

notebooks-list-Evernote

To make it easier and faster, archive your documents in a segmented way and divide them into specific notebooks according to the theme, categorize each file using the tags that Evernote provides. That way, you’ll know where and how to find it more easily.

If your documents are very messy and you don’t have the time you need to scan them, or archive them, take a few minutes of the day to do it little by little. And when you imagine it, everything is already organized in one platform.

Create a document template and send it to everyone involved

share-notes-Evernote

In case you are thinking about implementing document management in your company, what will facilitate and a lot of teamwork is to create models and make available to all involved.

Evernote itself allows you to invite members to edit the files on your account.

So, if you have to fill out a common document for all customers, leave the document already saved in an Evernote note, and when you need to use it, just copy the template to another note and edit. Thus, you create an agile tool for one of your company’s processes and maintain the organization of your documents.

Create a routine and organize your documents

After sorting, scanning, and organizing your documents, create a routine so that at the end of the day, or at the beginning of the next day, you can archive all the documents accumulated throughout the day.

This way, you will create a routine of organization and never have to worry about the mess again.

Search your documents easily using this tool

search-within-documents-Evernote

In Evernote, both in the free and paid versions, it’s possible to locate a document from the tag included at the time the document was archived.

For example: include the word “invoices” in the search tool and all files categorized with this keyword will appear.

To further refine your search, also include the word “receipts”, and you will have your specific file in minutes.

In addition, in the Premium version, Evernote makes it possible to search within documents. Therefore, whenever you need to consult a contract clause, for example, just include the keyword in the search tool, and Evernote will retrieve the document in seconds.

Finally, to further facilitate your learning, watch below a video where, Mauricio Aizawa teaches, in practice, how to organize your documents and contracts with this technique. He also teaches you how to save a new file from notes, within Evernote.

In conclusion, how about creating a free Evernote account and start organizing your documents right now? 

Finally, what did you think about this content? How do you usually organize your documents? Leave your opinion in the comments and share this material with your friends.

Take the opportunity to follow Organize na Pratica on Instagram, and to follow more amazing videos on the YouTube channel.

Reference material 

  1. YouTube – Personal and Business Productivity     
  2. Set a productivity routine – Google Calendar + Evernote + Calendly   
  3. Organize na Pratica – Courses

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blog Evernote

Evernote: Organize your Paper Notes Effectively

Do you have the habit of taking notes on paper? If so, do you know how to find the information you need, and when you need it? In this article, we will teach you how to organize your paper notes efficiently using Evernote. Keep reading to check out our tips and good reading!

Advantages of using Evernote to organize paper notes

Evernote benefits

Evernote is an efficient app of digital notes and organizing.

If you’re still the type who always carries a notebook in hand, don’t worry! You can join the technology and use it to your advantage.

So, check below the main advantages of using Evernote to organize your paper notes.

1. Your paper notes always in your hand

Whether on your phone or computer, your notes will always be with you.

That is, save important notes anywhere and anytime in Evernote. Never lose your ideas.

Best of all, Evernote automatically saves your notes on all devices. 

Read more: Evernote: Paper Notes x Digital Notes

2. Save whatever you want

Not only can ideas be saved, Evernote offers countless uses, you just need a little creativity.

For example, you have a notebook with notes from a college subject that you need to have access to frequently.

That way, pass all that information from your notebook to Evernote in a few seconds. Simply scan your notebook sheet, or include a photo of your paper notes.

3. Emotional memories

Do you want to save the first time your child wrote his name? You can archive it in Evernote.

But, how?

Take a picture of your child writing down the word and save it to Evernote along with the scanned sheet of paper he wrote the name.

And eternize that moment in a simple way.

This is just one of the incredible possibilities that Evernote offers.

Save what you want, use your imagination and consider your needs.

Next, check out practical tips about how to organize your paper notes with Evernote.

How to organize paper notes with Evernote?

paper notes with Evernote

Evernote offers numerous possibilities for archiving and organizing important information. So, you can find a note in a practical and fast way with just a few clicks on your cell phone or computer.

In this sense, we brought a few tips to help you organize your paper notes and make your routine more productive and efficient. Check it out below.

Make your studies easier

In a class, save important notes from the subject or record audios from the teacher’s explanations to recap and study for the final exams.

Do this full time, and never fail to write down any important information in class.

To do this, just open Evernote in the “Studies” section, for example, and create a specific note for each subject. You can include tags with the name of these subjects and specific dates so that it’s easier to find later.

On your cell phone, to create a new note, just click “+”. On the computer, just go to the menu on the left and click on “+ new note”. And choose whether to take a photo of your manual notes or record audio of the subject.

Very simple, isn’t it?

Another possibility is sharing the notes with your friends.

Did you make all the notes and want to share it with that friend of yours who missed class? It’s very simple, just click on the share icon, as in the image below, and send your notes by email.

share notes with a friend

Take manual notes with Evernote

With the advancement of technology, we hardly put a paper and a pen in our backpack to go out.

So, imagine the following situation: you received a call for a job interview, you are in a hurry, with no internet access at the moment and don’t find a paper to write down the address or who to look for.

Very simple: open the application, click on “+” to create a new note, and manually write down the address and the name of the person responsible for your job interview.

Check out the image below.

paper notes with Evernote

Save your paper notes inspirations

It’s very common to find people who like to write and prefer paper notes. However, it’s not always possible to carry the notebook everywhere.

In contrast, the cell phone is always with us. And if you are that person, always take pictures of your paper notes, and archive it on Evernote, so you can continue the idea or the text where you left off, without losing inspiration.

Archive your diaries

Do you like the good old diary to write down about your days? Or simply to clear the mind of so much information that you receive every day?

Many people still use the diary even as a way to record their eating habits in a weight loss program, for example.

This way, Evernote is an excellent app to archive your diaries, and you can keep it on file safely. So, you can access it at any time and everywhere.

To do this, just take a photo or scan the pages of your diaries. That way, as soon as the notebook sheets run out, you don’t have to leave them accumulating dust and taking up space, as all the information will be on Evernote, ready to be consulted at any time.

Collect recipes

cookbook in Evernote

In conclusion, do you want to share that old cookbook with a friend? Scan your favorite recipes in a note, inside the recipe book on Evernote, and share it quickly.

With that, you not only share but also always have the recipe in your hands when you need it, anywhere.

Add notes and tags for different recipes like cakes, pies, bread, and others. So, when you need to consult a recipe specifically, just search with the corresponding keyword and it will be there.

Incredible and simple like that!

Do you want to learn, in practice, how to organize your paper notes effectively with Evernote? So, watch the video below.

Finally, what about learning the essentials components to set a productivity routine using Google Calendar, Evernote and Calendly?

We can help you! Click here to know more.

Reference material   

  1. Youtube – Personal and Business Productivity   
  2. Increase your Productivity – Get Results Faster