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Google Workspace: what is it?

Google Workspace – formerly called G suite – is the corporate package from Google that offers great resources and tools for you to work efficiently and productively. Therefore, in this article, you will learn what is and how you can use Google Workspace to transform your personal and professional life positively. Good reading!

Google Workspace X Gmail

First, let’s understand the difference between Google Workspace and Gmail so that you can use all the features that the company offers.

Gmail is one of the most used email platforms worldwide, being available in the free and paid version (more professional). And it’s in the paid version that you can find all the features of Google Workspace.

In addition, Gmail is exclusively for email and has features similar to the professional and paid version. Being them:

  • Highly organized email inbox;
  • Spam filter;
  • Drive;
  • Schedule;
  • Google Docs;
  • Meet (videoconference application), among others.

In summary, both offer excellent tools to organize your professional and personal life in minutes. The difference is that Google Workspace offers even more possibilities. So, check out what those possibilities are in the next topic.

Read More: Gmail: how to manage multiple email accounts

Google Workspace: what is it?

In summary, Google Workspace is a corporate package from Google that offers great resources and tools for you to work efficiently and productively. Formerly called “G Suite”, it now has a new look and has many features to increase the productivity of teamwork

It’s an effective tool for companies that are looking for an information technology structure to optimize company processes.

That’s a Google solution, with numerous possibilities, including the removal of ads, leaving your work environment even more professional and without distractions. In addition, it allows access to specific resources for employee management and data protection.

Right after, check out the main advantages of paying for Google Workspace services and what each plan offers.

Advantages of paying for Google Workspace

When paying for services, Google Workspace offers even more features, a more comprehensive administration panel and countless possibilities for professionals.

Not only that, it also allows the use of an email address with a personalized domain to add even more value to your brand. In addition, it offers greater storage space. That is, manage all documents, meeting minutes, company employee files all in one place.

In detail, check below all the features that each of the three plans offer.

1. Business Starter

The plan is available for $6 monthly and offers:

  • Corporate e-mail;
  • Meet (own application for videoconferences and voice calls);
  • Chat (for you to communicate with your team);
  • Shared agenda;
  • 30 GB of Drive storage
  • Spreadsheets, documents and presentations;
  • Forms for creating surveys;
  • Website creator;
  • Keep (application for shared notes);
  • Currents (application to assess employee engagement and receive feedback);
  • 24 hour support
  • Advanced protection program
  • Device management, and many more.

2. Business Standard

Available for $12 monthly. Includes the features offered in the Business Starter plan and more:

  • Unlimited storage or 2 TB per user;
  • Cloud Search (intelligent search system in G Suite);
  • 150 participant video meetings + recording
  • Security and management controls
  • As well as the possibility of receiving audit reports to track and analyze users’ activities.

3. Business Plus

This plan is available for $18 monthly. It makes available all the resources listed in the other plans, in addition to the resources below:

  • Access control using a security key;
  • 250 participant video meetings + recording, attendance tracking
  • 5 TB cloud storage per user
  • Enhanced security and management controls, including Vault and advanced endpoint management
  • Prevention of data loss in Gmail and Drive;
  • Cloud Identity Premium (to manage users, devices, and applications).

4. Enterprise

Finally, this package has no set price. According to Google, it’s necessary to contact the company to verify values. Probably because it’s a package that will meet your specific demands.
In it, you will find all the resources available in the previous plan and more, such as, for example:

  • 250 participant video meetings + recording, attendance tracking, noise cancellation, in-domain live-streaming done.
  • As much storage as you need to be done.
  • Advanced security, management, and compliance controls, including Vault, DLP, data regions, and enterprise endpoint management, and more.

Would you like to have access to all these features at a 20% discount after the 14-day trial period? Click here.

How to use Google Workspace for your business

Keep your team informed

You already know what Google Workspace is and what the features are when purchasing one of the plans. Thus, to end the presentation of this Google solution, we will list for you the advantages of using Google Workspace to control your company’s processes.

Among all the features listed throughout this article, both in the paid version and in the free version, Google Workspace offers numerous management possibilities for your company. Check it out below.

Manage the service in a practical and efficient way

In general, this solution allows you or the administrator to control all company information and everything that passes through the platform. Thus, in case it’s necessary to disconnect an employee, all that information fed, whether it’s an exchange of emails, documents and appointments, will remain within the company in a safe and effective manner.

Certainly, a beautiful tool, isn’t it?

In addition, the administrator is able to check everything that goes through the platform and analyze all the activities of the employees, being able to be attentive to any changes, and also to bonuses for team performance.

Google Workspace offers more security for your company

The Business Standard and Business Plus plans have the Vault service. That is, a service that allows the configuration of retention rules for important information, such as articles, conversations, appointments and e-mails.

This means that even if someone deletes an email manually, for example, the Vault service allows you to recover.

Share the agenda with the entire team

G Suite - Google Calendar

Google Calendar is a feature available in both the free and paid versions. However, the Google Workspace version brings even more possibilities.

With the calendar, you can share your important company commitments with your team. Similarly, it even allows you to invite team members to meetings, book appointments on the calendar so that your team can contact you, among others.

Read more: Google Calendar: the best option for your business

Take the opportunity to know our complete training. Click here and learn how to Organize Your Calendar Practically and Effectively using Google Calendar.

Keep your team informed about the project through videoconference

Finally, Google Workspace offers a practical and effective solution for conducting videoconferences, in addition to initiating group or individual conversations.

The proposal is to keep your team fully integrated to the company’s processes. Likewise, keep your team informed about the details and the progress of the company’s projects.

As a result, if you’ve made it this far, then you must have already chosen between the paid version and the free version to manage your business.

In addition, with the changes, it will now be possible to start a new virtual document within a chat room, with the active collaboration of the team.

Are you a professional and can’t afford a more advanced service? Don’t worry! Gmail already has many features for you to manage your activities effectively. After all, what counts are your intention to optimize your tasks.

On the other hand, if you have a team, we recommend the services of Google Workspace to make a skilled integration of the team and a more effective organization of the company, making your routine more productive and keeping all the processes and your projects at your fingertips.

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Reference material

  1. Google Calendar – Boost your Routine using Google Calendar
  2. YouTube – Personal and Business Productivity
  3. Zapier – How to Automate your Business and Gain Efficiency
  4. Organize na Pratica – Courses